International Law Firm Support Specialist

3 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia MENA Recruit Pty Ltd Full time
About the Company

MENA Recruit Pty Ltd is an international law firm seeking an experienced legal secretary to join their team in Riyadh.

Job Description
  • We are looking for a reliable and enthusiastic individual with proven experience as a legal secretary in an international law firm setting.
  • The ideal candidate will have longevity on their CV, with a minimum of 3 years' experience working for an international law firm.
  • Proficient in English language skills, both written and verbal, with Arabic speaker being an advantage but not mandatory.
  • Must already be in Riyadh.
Key Responsibilities
  1. Build upon solid knowledge of legal secretarial processes, procedures, and technologies through ongoing professional and on-the-job training.
  2. Follow established document processing methods and procedures, creating, spell-checking, editing, and proofreading work product for accuracy and completeness.
  3. Transcribe handwritten materials and/or dictation, prepare new documents, presentations, spreadsheets, and display excellent knowledge of correct formatting techniques.
  4. Coordinate arrangements for client and non-client meetings, including conference room reservations, multimedia, and meals with Conference Centre.
  5. Schedule and maintain attorneys' calendars, maintain names, addresses, telephone numbers, and other pertinent information in the Firm's client contact database program.
  6. Answer attorney's/paralegal's telephones, take and relay messages, arrange for video conferencing, and set up teleconference calls.
  7. Prepare matter opening, conflict checks, and arrange for matter closings, coordinate with Support Services for file retrieval and maintenance of the Firm's master files.
  8. Input, review, edit, and close attorney/paralegal time sheets through the Firm's time entry program, arrange for necessary transfers with Billing Specialist, perform narrative edits on prebills through the Firm's accounting system.
  9. Volunteer for overtime when required, actively seek to maximize productivity and promote teamwork, open and sort mail as required except mail marked Personal or Confidential unless otherwise arranged.


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