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Event Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Tajalla Full time
About the Role

Tajalla is a reputable event management company seeking an experienced Event Manager to join our energetic team. As an Event Manager at Tajalla, you will be responsible for planning, organizing, and executing various events, from corporate conferences and trade shows to weddings and social gatherings.

Key Responsibilities
  • Client Collaboration: Collaborate with clients to understand their event objectives, requirements, and budget.
  • Event Proposal Development: Create detailed event proposals, including budget analysis, timelines, and logistical plans.
  • Event Execution: Coordinate all aspects of event planning and execution, such as venue selection, vendor management, contract negotiation, timeline management, and onsite coordination.
  • Financial Management: Manage event budgets and ensure financial objectives are met.
  • Vendor Management: Source and manage vendors, including caterers, decorators, entertainers, and audio-visual technicians.
  • Event Setup and Teardown: Oversee event setup and teardown, ensuring that all elements are executed flawlessly.
  • Issue Resolution: Handle any last-minute changes or issues that may arise during the event.
  • Health and Safety: Ensure adherence to health and safety regulations.
  • Team Management: Manage event staff and volunteers, providing clear instructions and guidance.
  • Post-Event Evaluation: Conduct post-event evaluations to gather feedback and identify areas for improvement.
Requirements
  • Experience: Proven experience as an Event Manager or in a similar role, with a strong portfolio showcasing successful events.
  • Organizational Skills: Excellent organizational and project management skills.
  • Attention to Detail: Strong attention to detail.
  • Communication Skills: Exceptional communication and interpersonal skills.
  • Pressure Management: Ability to work under pressure and meet tight deadlines.
  • Negotiation Skills: Strong negotiation and contract management skills.
  • Event Knowledge: Knowledge of event planning and logistics.
  • Technical Skills: Proficiency in event management software and tools.
  • Financial Management: Ability to manage budgets and financial targets.
  • Flexibility: Flexibility to work evenings, weekends, and travel as required for events.