Exhibition Operations Specialist

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time

Tahaluf is a leading events organiser in Saudi Arabia, scaling to further increase its lead in the B2B Live and On Demand Events sector. Its purpose is transformational, with a digital DNA and unprecedented ambition.

The company enjoys the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. Partners include heavyweights like Apple, Amazon, and AliBaba.

Be part of something BIG by joining Tahaluf's ambitious and highly committed team. The team is not afraid to push boundaries and disrupt the status quo. You will be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job DescriptionSupporting Conference Operations Managers

You will be supporting the Conference Operations Manager(s) on the operational delivery of their allocated events.

  • Delivery of various tasks as allocated by the Operations Manager in support of running various sized exhibitions across EMEA.
  • Create and maintain show specific project plans for review and sign off by individual Operations Managers on an event by event basis.
  • Create and issue PO's upon request and update budget and invoice trackers accordingly.
Key Responsibilities

You will be responsible for:

  • Managing and maintaining floor plans, and exhibitor queries relating to them as required.
  • Creating, maintaining, and delivering required schedules such as: catering, electrics, furniture, signage, rigging, temporary staff requirements etc.
  • Design and production of simpler system built feature areas where required.
  • Delivery of all operational sponsorship deliverables, contras, and specials in co-operation with the sales team where appropriate.
  • Coordinate and manage temporary staff, both onsite and pre show, by producing show specific briefs and giving onsite inductions.
  • Day to day liaison with internal Event teams, venues, contractors, suppliers, and exhibitors.
  • Work alongside other Team members to compile post event reports and analysis through collation and recording of requested data.
  • Manage all pre-show packing, research, and ordering of equipment and services such as radios, stationery, wristbands, PPE, as well as onsite welfare for the show teams and official contractors.
  • Under the guidance of senior team members produce onsite documentation including staff briefings, exhibitor lists, floor plans, welcome packs, staff handbooks Inc. safety information etc.
  • Assist various teams such as Customer Service, or clients directly, with answering of operational exhibitor queries where applicable General team support and additional areas of responsibility.
  • Attendance at any required meetings at the request of the Operations Manager, minute, and action taking for distribution.
  • Arrange travel and accommodation bookings when requested in line with set Operations budget.
  • Ensuring you are working within the company's H&S, Security, and Sustainability guidelines at all times.
  • Assisting with the implementation of internal and external Service Level Agreements.
  • Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team.


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