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Exhibition Coordinator

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia Informa Group Limited Full time

About Tahaluf

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. We're scaling to further increase our lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and we're proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Job Description:

We're seeking a highly organized and detail-oriented Senior Logistics Executive to manage logistics for large-scale exhibitions. The ideal candidate will have experience in coordinating flights, hotel bookings, visa processing, and transportation scheduling. You will be responsible for overseeing on-site transportation, including golf carts, visitor shuttle buses, and managing traffic/parking.

Key Responsibilities:

  1. Coordinate flight bookings, hotel accommodations, and visa processing for exhibitors and attendees.
  2. Schedule and manage transportation logistics, including on-site shuttle services and traffic control.
  3. Oversee vendor relationships and ensure timely delivery of services.
  4. Utilize Microsoft Office Suite for data management, tracking, and reporting logistics activities.
  5. Support operational planning and execution with a focus on efficiency and accuracy.
  6. Maintain clear communication across internal teams, stakeholders, and external vendors.
  7. Provide high-level logistical support during events, ensuring smooth operations.

Requirements:

Skills & Qualifications:

  • Proven experience in logistics and event management.
  • Strong organizational, communication, and vendor management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Ability to manage multiple tasks under tight deadlines.
  • Strong attention to detail with excellent problem-solving abilities.

This role requires a proactive approach, excellent multitasking skills, and the ability to work under pressure to deliver seamless logistics for large-scale events.