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Event Coordinator

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Foreground Consultancy Full time

We are partnering with a promising Event Services company in the Kingdom of Saudi Arabia that leverages its Platform to offer diversified services for various event types. They are seeking a dynamic and experienced Event Planner to join their team at Foreground Consultancy.

The ideal candidate will be responsible for planning, coordinating, and executing events while actively promoting and selling their range of services. This role requires excellent organizational skills, strong communication abilities, and a passion for creating memorable events.

Key Responsibilities:
  1. Plan and execute events from start to finish according to requirements, target audience, and objectives, ensuring seamless event delivery.
  2. Develop event concepts, themes, and agendas in collaboration with clients, incorporating their needs and preferences.
  3. Coordinate all event logistics, including venue selection, catering, entertainment, transportation, and accommodations, ensuring cost-effectiveness and adherence to financial constraints.
  4. Manage event budgets, ensuring cost-effectiveness and adherence to financial constraints, while maintaining a high level of customer satisfaction.
  5. Actively cross-sell and upsell company services to clients, identifying opportunities to enhance event offerings and drive business growth.
  6. Liaise with clients to understand their needs and preferences, providing exceptional customer service and support, and ensuring their expectations are met.
  7. Oversee event setup, execution, and breakdown, ensuring all details are meticulously managed, and the event runs smoothly.
  8. Collaborate with vendors, suppliers, and partners to ensure seamless event delivery, and maintain strong relationships with key stakeholders.
  9. Conduct post-event evaluations to gather feedback and identify areas for improvement, ensuring continuous quality enhancement.
  10. Maintain up-to-date knowledge of industry trends and best practices, staying ahead of the competition and driving innovation in event planning.
Requirements:
  1. Proven experience as an Event Planner or in a similar role, with a strong track record of delivering successful events.
  2. Strong budget management and vendor negotiation skills, with the ability to manage multiple stakeholders and priorities.
  3. Ability to effectively promote, cross-sell, and up-sell company services during client negotiations, driving business growth and revenue.
  4. Creative thinker with a talent for generating innovative ideas, and a passion for creating memorable events that exceed client expectations.
  5. Exceptional interpersonal and communication skills in English; proficiency in Arabic is a plus, and the ability to work effectively in a multicultural environment.