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Administrative Support Specialist

2 months ago

Riyadh, Ar Riyāḑ, Saudi Arabia Giza Arabia Full time

Job Summary:

Giza Arabia is seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our team.

Key Responsibilities:

  1. Provide administrative assistance to the General Manager and functional managers, ensuring seamless day-to-day operations.
  2. Prepare and compile reports, proposals, and other documents with accuracy and attention to detail.
  3. Develop and maintain an efficient filing system for the company.
  4. Coordinate the procurement of stationery and ensure its regular availability.
  5. Monitor and follow up on invoices, expenses, advances, and other minor accounting matters, communicating with the Finance Function for approval.
  6. Update and maintain a telephone directory of technical staff and allocate numbers as needed.
  7. Arrange logistics for the transportation of technical staff to customer sites.
  8. Assist with call handling duties, as described in the Call Handler's job description.
  9. Coordinate travel arrangements for team members.
  10. Submit regular reports and respond to client inquiries, referring them to the appropriate personnel.
  11. Provide timely feedback on assigned task results.

Requirements:

  1. Excellent organizational and time management skills.
  2. Strong communication, interpersonal, and negotiation skills.
  3. Ability to build strong relationships and work effectively as a team player.
  4. Good analytical skills.
  5. Excellent command of English.