Proactive Operations Assistant
2 days ago
We are seeking a proactive and organized Proactive Operations Assistant to support our management team at Idsccc. The Proactive Operations Assistant will play a critical role in ensuring the smooth operation of daily activities, managing schedules, handling communications, and providing administrative support.
Responsibilities:- Manage and organize the manager's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Maintain and organize files, records, and documentation.
- Serve as the first point of contact for the manager, screening calls, emails, and messages.
- Respond to inquiries and redirect them to the appropriate team members when necessary.
- Draft and distribute internal and external communications on behalf of the manager.
- Organize and prepare materials for meetings, ensuring agendas and minutes are documented.
- Assist in coordinating with stakeholders to ensure timely and efficient meeting arrangements.
- Follow up on action items and ensure deadlines are met.
- Support the manager in tracking and managing tasks, priorities, and projects.
- Assist in planning, organizing, and executing company events, initiatives, or team activities.
- Conduct research and provide summaries or reports as requested.
- Liaise with internal departments and external partners on behalf of the manager.
- Maintain strong relationships with stakeholders to ensure smooth communication and collaboration.
- Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
- Proven experience as an executive or administrative assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to handle multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
- High level of professionalism and discretion when handling confidential information.
- Strong interpersonal skills and a positive attitude.
-
Executive Assistant to General Manager
5 hours ago
Jeddah, Makkah Province, Saudi Arabia Raffles Hotels & Resorts Full timeJob OverviewWe are seeking an organized and efficient support coordinator to assist our General Manager in the Jeddah office. The ideal candidate will be responsible for managing the GM's day-to-day activities, ensuring smooth operations, and providing exceptional administrative support.Manage the GM's calendar, including scheduling meetings, appointments,...
-
Operations Manager
6 days ago
Jeddah, Makkah Province, Saudi Arabia Amazon Full timeJob Summary:We are seeking an experienced Operations Supervisor to join our Amazon Logistics team. This role involves collaborating with the Operations Shift Manager and Delivery Station Manager to drive innovation and ensure effective execution within transportation networks.The ideal candidate will be a proactive leader capable of inspiring a team to...
-
Operations Assistant Manager
2 days ago
Jeddah, Makkah Province, Saudi Arabia Locationsolutions Full timeAs a dedicated Operations Assistant Manager, you will play a vital role in supporting the growth and success of our Locationsolutions team. Your primary responsibilities will include coordinating project installations, providing technical support, and maintaining customer accounts.DutiesProject Execution: Oversee the installation of tracking and fleet...
-
Business Operations Assistant
6 days ago
Jeddah, Makkah Province, Saudi Arabia Annonymous Full timeAt Annonymous, we require an experienced Business Operations Assistant to join our team. This role involves handling and coordinating active calendars, scheduling and confirming meetings, ensuring file organization based on office protocol, and providing ad hoc support around the office as needed.As a liaison between senior management and other teams, you...
-
Operations Assistant for Senior Executive
5 hours ago
Jeddah, Makkah Province, Saudi Arabia Raffles Hotels & Resorts Full timeJob DescriptionThis role is responsible for providing exceptional administrative support to the General Manager, ensuring smooth operations, and contributing to the success of the hotel. The ideal candidate will have a strong understanding of business administration principles, excellent organizational and time management skills, and the ability to handle...
-
Assistant Store Director
2 days ago
Jeddah, Makkah Province, Saudi Arabia Chalhoub Group Full timeThe Assistant Store Director - Retail Operations will play a critical role in driving the success of our retail operations.Key ResponsibilitiesDevelop and implement strategies to improve store performance and increase sales.Lead and motivate a team of retail operations staff to achieve business objectives.Collaborate with cross-functional teams to identify...
-
Airport Operations Assistant
6 hours ago
Jeddah, Makkah Province, Saudi Arabia Vanderlande Industries B.V. Full timeAbout VanderlandeVanderlande Industries B.V. is a global company with a presence in over 100 countries. We are committed to delivering high-quality products and services that exceed our customers' expectations. Our innovative systems, intelligent software, and life-cycle services are designed to seamlessly integrate with our customers' operations.Job...
-
Administrative Assistant
2 days ago
Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full timeAbout the RoleWe are seeking a skilled Administrative Assistant to join our Business Operations team. This role will provide support to the Director of Business Development Department and Business Development Department (BDD) Managers, ensuring efficient daily operations, coordinated workflows, and prompt task handling.Main ResponsibilitiesCirculates meeting...
-
Logistics Assistant Director
5 hours ago
Jeddah, Makkah Province, Saudi Arabia Freight Care Logistics Full timeFreight Care Logistics is looking for an experienced Logistics Assistant Director to support our branch's daily operations. In this role, you will assist in overseeing logistics activities, managing teams, ensuring customer satisfaction, and helping to achieve business goals.Responsibilities:Assist in managing the day-to-day operations of freight forwarding...
-
Hotel Operations Assistant
1 hour ago
Jeddah, Makkah Province, Saudi Arabia Raffles Hotels & Resorts Full time**About This Opportunity**We are seeking a highly organized and detail-oriented individual to join our team as a Sales Coordinator. As a Sales Coordinator, you will play a crucial role in supporting our sales team, coordinating various sales activities, and ensuring smooth communication between departments and clients.**Key Responsibilities**Assist the sales...
-
Kitchen Assistant Manager
20 hours ago
Jeddah, Makkah Province, Saudi Arabia Top Notch Consultancy Full timeOur client, Top Notch Consultancy, is seeking a Kitchen Assistant Manager to join their kitchen team in Jeddah, Saudi Arabia. As a key member of the team, you will be responsible for assisting the Head Chef and Sous Chef in preparing sushi and other Japanese dishes.Key Responsibilities:Assist the Head Chef and Sous Chef in preparing sushi and other Japanese...
-
Operations Manager
2 days ago
Jeddah, Makkah Province, Saudi Arabia Hudson Manpower Full timeJob Title: Operations ManagerWe require an experienced Operations Manager to support our HSE teams in Saudi Arabia. The ideal candidate will have 5-10 years of experience in health and safety within the oil and gas industry.The successful candidate will oversee data management, compliance support, reporting, coordination, and documentation to ensure...
-
Hotel Operations Executive
4 days ago
Jeddah, Makkah Province, Saudi Arabia Centro Salama Full timeCentro Salama is seeking a Business Development Manager who can drive revenue growth and maximize business opportunities.ResponsibilitiesImplement comprehensive coverage of own portfolio, ensuring complete client servicing, achieving targets, and maximum productivity.Execute sales objectives and action plans to reach and exceed set targets.Negotiate prices...
-
Operations Manager Trainee
5 days ago
Jeddah, Makkah Province, Saudi Arabia Kreativstorm Full timeKreativstorm is a leading management consulting firm based in Berlin, Germany, offering a fully remote work environment. We are seeking a Junior Operations Coordinator to join our multinational team and assist in coordinating and optimizing business processes.The ideal candidate will have a degree in Business Administration, Management, or a related field,...
-
Executive Assistant Role
4 days ago
Jeddah, Makkah Province, Saudi Arabia CARE Full timeCARE collaborates with JSolar Arabia Company Limited to promote inclusivity and social responsibility in the workplace. We believe in diversity and equality.We're seeking a highly organized Administrative Assistant to join our team. This role involves managing schedules, handling correspondence, and maintaining a productive work environment.This position...
-
Executive Assistant to GM
2 days ago
Jeddah, Makkah Province, Saudi Arabia Raffles Hotels & Resorts Full timeAbout the RoleWe are looking for a highly skilled and experienced Personal Assistant to join our team in Jeddah, Saudi Arabia. As a key member of our GM's office, you will be responsible for providing exceptional administrative support, managing the GM's calendar, and ensuring smooth operations.Key ResponsibilitiesDay-to-Day Support: Provide administrative...
-
Executive Assistant Professional
2 days ago
Jeddah, Makkah Province, Saudi Arabia Idsccc Full timeWe are looking for a detail-oriented and resourceful Executive Assistant Professional to support our management team at Idsccc. As an Executive Assistant Professional, you will play a critical role in ensuring the smooth operation of daily activities, managing schedules, handling communications, and providing administrative support.Responsibilities:Manage...
-
Logistics Operations Coordinator
4 days ago
Jeddah, Makkah Province, Saudi Arabia Amazon Full timeWe are seeking a highly motivated and organized professional to join our operations team as a Logistics Operations Coordinator. In this role, you will provide administrative support to the operations team and assist with day-to-day activities such as scheduling, reporting, and data entry.You will also assist with special projects and events, such as new...
-
Executive Chef Assistant
6 days ago
Jeddah, Makkah Province, Saudi Arabia Calo Inc Full timeAbout Our CompanyCalo Inc is a cutting-edge food technology company focused on making healthy food accessible and convenient. We are committed to delivering exceptional quality and customer satisfaction.Job DescriptionWe are seeking a talented Chef De Partie to join our kitchen team. The successful candidate will be responsible for managing daily kitchen...
-
Business Operations Coordinator
2 days ago
Jeddah, Makkah Province, Saudi Arabia Hudson Manpower Full timeJob Title: Business Operations CoordinatorWe require a skilled Business Operations Coordinator to join our team in Saudi Arabia. The ideal candidate will have 5-10 years of experience in health and safety within the oil and gas industry.The successful candidate will assist in ensuring adherence to health and safety regulations, preparing and analyzing safety...