Executive Director

6 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Leoburnettmea Full time
Company Overview:
We are a leading advertising agency, Leo Burnett MEA. Our team is dedicated to helping iconic brands grow and talented people develop their careers.

Salary:
This is a full-time position with a competitive salary and benefits package.

Job Description:
We are seeking an experienced Executive Director - Operations Management to join our team. In this role, you will provide administrative support to various departments, including data entry, document preparation, and filing. You will also coordinate meetings, conferences, and appointments as required. Additionally, you will assist in managing office supplies and inventory, collaborate with the Talent Team to assist in seating arrangements for employees, and coordinate with messengers/Runners to deliver clients, Vendors and governmental stuff (Invoices/Documents) as required. Furthermore, you will follow up on various talent-related matters, ensuring tasks are completed in a timely manner. Finally, you will coordinate with finance team to manage all invoices and expenses POs, coordinate office related stuff with office Boys as required, issuing all Expenses POs and register invoices, drafting Manual Invoices, creating new Expenses Vendor and clients in the New System, tracking & reporting office attendance & rotation plans.

Travel Arrangements:
You will arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed. Prepare travel itineraries and ensure all travel-related documents are in order. Monitor and reconcile travel expenses and ensure compliance with company policies.

Communication:
Effectively communicate with clients, employees, and visitors to address inquiries and provide information. Handle and distribute incoming and outgoing mail and packages.

Calendar Management:
Assist in managing calendars for management. Schedule appointments and meetings, ensuring efficient use of their time.

Qualifications:
The ideal candidate should have experience in the same field.
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