Administrative Support

4 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Corporation Full time
Roles and responsibilities

Gathers statistics and general data; reviews, analyzes, and combines the information into established reports for use within and outside the group. Such reports may be in spreadsheet or graphical format, or narrative style word processing. May be responsible for verifying data gathered such as matching supplier invoices against file copies.
May be responsible for obtaining data necessary for completion of the group's overhead budget and associated recurring reports.
Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
Entering and updating company, employee, and client records.
Ordering, storing and distributing office supplies.
Maintaining, repairing, or replacing office equipment.
Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
Providing basic bookkeeping services
Completes additional duties as assigned.
1. Executive and Managerial Support
Calendar Management: Oversee and manage executives' or managers' calendars, scheduling meetings, appointments, and travel arrangements while prioritizing time-sensitive matters.
Email and Communication Management: Monitor emails, filter communications, and draft responses on behalf of executives or managers, ensuring clear and timely communication.
Meeting Coordination: Organize and prepare for meetings by scheduling, sending invitations, booking conference rooms, preparing agendas, and taking minutes.
Confidential Correspondence: Handle sensitive communications and confidential materials with discretion and professionalism.

Desired candidate profile

Degree in business administration or a relevant field is preferred.
At least 5 years' experience in administrative services or related fields.
Additional education, certifications, or experience is advantageous.
Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
Exceptional verbal and written communication skills.
Proactive, organized approach to multitasking.
Strong leadership and interpersonal skills.
Professional appearance, courteous manner, and clear, friendly phone voice.
Proficiency in Microsoft Office Suite: Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook for creating documents, managing schedules, and preparing presentations.
Office Management Software: Familiarity with office management and communication tools such as Slack, Zoom, Google Workspace, and Trello.
Document Management Systems: Experience with document management software and cloud-based storage platforms (e.g., Google Drive, Dropbox, SharePoint).
Basic Accounting Software: Familiarity with accounting software (e.g., QuickBooks, SAP) for managing invoices, expenses, and budgeting is a plus.

  • Administrative Support Coordinator

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Qiddiya Full time

    Roles and responsibilities Join Qiddiya Investment Company as a Coordinator/Senior Coordinator for Administrative Support and be part of an innovative project that aims to redefine entertainment in Saudi Arabia. In this pivotal role, you will provide comprehensive administrative assistance to various teams, ensuring operational efficiency and supporting a...

  • Administrative Support Coordinator

    12 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia هيئة التأمين | Insurance Authority Full time

    Job Summary:We are seeking an Administrative Support Coordinator to join our team. The ideal candidate will be responsible for supporting the daily operations and initiatives within the division.Main Responsibilities:Administrative SupportManage administrative services, including correspondence, reporting, and record-keeping.Facilities ManagementAssist in...

  • Administrative Support Specialist

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Ma'aden Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ma'aden. The ideal candidate will provide administrative support and manage various tasks and processes within the organization.Key ResponsibilitiesCoordinate office activities, including scheduling appointments, arranging meetings, and...

  • Administrative Support Specialist

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Capital Bank Group Full time

    You must first log in to Capital Bank Group's system before applying to jobs.Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support for tender-related activities, ensuring all tasks are completed accurately and on time.Main...

  • Administrative Support Professional

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Petroleum Services Polytechnic Full time

    Job OverviewWe are seeking a highly organized and proactive individual to join our team as an Administrative Support Professional. As an essential member of our support services, you will play a key role in maintaining the daily operations of our organization. This includes providing administrative support to our team members, coordinating schedules,...

  • Administrative Support Specialist

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Six Flags Qiddiya City Full time

    Job OverviewThe Executive - Admin Assistant role at Six Flags Qiddiya City is a dynamic position that requires a high level of administrative support and coordination. The ideal candidate will possess excellent organizational skills, a strong work ethic, and the ability to multitask in a fast-paced environment.This position reports directly to the Division...

  • Administrative Support Specialist

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time

    About This OpportunityCARE is seeking an Administrative Support Specialist to provide exceptional support to our team.Key ResponsibilitiesThe successful candidate will be responsible for handling incoming phone calls, responding to customer inquiries, and providing administrative support as needed.They will also be required to manage appointments, maintain...

  • Administrative Support Specialist

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia SITC | الدولية Full time

    Role OverviewSITC | الدولية is looking for a highly skilled and organized Administrative Support Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment.Key Responsibilities:Provide proactive administrative support to ensure efficient office operations.Maintain accurate and up-to-date filing systems...

  • Administrative Support Specialist

    23 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Six Flags Qiddiya City Full time

    This is an exciting opportunity for a motivated and detail-oriented professional to join our team as an Administrative Support Specialist. In this role, you will be responsible for providing administrative support to our daily operations, including managing documentation, processes, and personnel matters.Key ResponsibilitiesManage time and attendance records...

  • Administrative Support Coordinator

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Air Navigation Services Full time

    To ensure the smooth operation of the department, we are seeking an exceptional Administrative Support Coordinator. The ideal candidate will provide effective and efficient executive administrative support to facilitate daily tasks and projects.Key ResponsibilitiesSchedule and organize travel arrangements, including accommodation, visa requirements,...

  • Administrative Support Professional

    17 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia TGCC Middle East Full time

    Job Description:TGCC Middle East is a dynamic company growing rapidly in the region, and we are seeking an exceptional Administrative Support Professional to join our team in Riyadh. The successful candidate will be responsible for providing high-level administrative support to our General Manager and office operations.Key Responsibilities:Manage complex...

  • Administrative Support Specialist

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia SOES Full time

    Job SummaryThis role involves providing administrative support to ensure the effective functioning of municipal operations.Main ResponsibilitiesAdministrative Assistance: Type correspondence, reports, and other documents; maintain office files; open and distribute mail; take minutes at meetings and distribute minutes.Council Support: Maintain confidential...

  • Assistant / Administrative Support

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Petroleum Services Polytechnic Full time

    As an Assistant / Administrative Support for ApeMind Agency, you will play a key role in keeping the agency's daily operations organized and efficient. You will support the team with administrative tasks, scheduling, client communication, documentation, and other essential office functions. This role is ideal for someone who is highly organized, proactive,...

  • Administrative Support Specialist

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia RedBox SA Full time

    About RedBox SAWe are a dynamic logistics company based in Saudi Arabia, committed to delivering exceptional services to our clients. Our team is passionate about providing innovative solutions that drive business forward.We are seeking a highly organized and proactive Executive Assistant to support our management team. As an Executive Assistant, you will...

  • Administrative Support Professional

    12 hours ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Setup Full time

    **Job Description:**We are seeking a highly organized Administrative Support Professional to join our team at Setup.sa. The ideal candidate will have experience in personnel management and administrative office management, as well as knowledge of tax laws and labor laws in Saudi Arabia.The successful candidate will be responsible for ensuring compliance with...

  • Administrative Support Specialist

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia International Integrated Solution Company Ltd. Full time

    We are seeking an Administrative Support Specialist to join our team at International Integrated Solution Company Ltd. This role is perfect for individuals who enjoy working in a fast-paced office environment and providing exceptional support to staff members.Job SummaryThe ideal candidate will have a minimum of 2+ years of experience as an Office Boy, with...

  • Administrative Support Specialist

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Strategic Gears Full time

    Job Description:We are seeking a highly skilled and experienced Executive Assistant to join our team at Strategic Gears. This is an exciting opportunity for a dynamic and organized individual to provide administrative support to our leadership team.The successful candidate will be responsible for managing scheduling, drafting and sending communications,...

  • Administrative Support Specialist

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Parsons Oman Full time

    About Parsons OmanParsons Oman is a leading provider of infrastructure solutions. We are seeking an experienced Administrative Support Specialist to join our team in Riyadh.Job DescriptionGather and analyze data, preparing reports for use within the group and outside.Verify data accuracy and ensure compliance with established procedures.Maintain accurate...

  • Administrative Support Specialist

    5 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Gulf Marketing Group (GMG Group) Full time

    About Gulf Marketing Group (GMG Group):We are a global well-being company with a diverse portfolio of international and home-grown brands. Our mission is to inspire people to achieve success while making the world a better place.The Warehouse Team Leader role is responsible for providing administrative support by facilitating activities that enhance the...

  • Senior Administrative Support Specialist

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Leoburnettmea Full time

    Job SummaryThis is an exciting opportunity to join our dynamic operations team at Leoburnettmea. As an Executive Operations Coordinator, you will be responsible for providing administrative support, coordinating travel arrangements, and ensuring effective communication with clients and employees.Key Responsibilities:Administrative Support:Provide...