Manager Contracts

4 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Echelonix Full time
Manager Contracts Job Description

Role Summary

Manages all contracting activities including prequalification tender management negotiation and preparation of contracts.

Functional Accountability
  • Contributes to achieving the departments strategic objectives through performing own responsibilities and managing direct reports performance.
  • Leads complex contract negotiations and manages all changes in and addendums to existing contracts.
  • Analyses all contract requirements and provisions including terms and conditions to ensure compliance with all rules regulations company policies and procedures.
  • Works closely with the Legal team to develop and improve applicable standardized forms processes and procedures.
  • Ensure that contracts are executed in accordance with corporate guidelines.
  • Ensure contracts and proposals are properly entered into organizational databases and securely maintained.
  • Performs risk analysis review for all contractual documents and recommends mitigating options.
  • Ensures that all contractual procedures are implemented and maintained.
  • Facilitates the contract closeout procedures to ensure that all terms and conditions of contracts have been complied with before final payment to the contractor.
  • Perform additional tasks assigned.
Managerial Accountability:

Cost

Level of adherence to financial budgets at the Department

Level of operational saving and cost reduction

The level of savings incurred resulted from direct contract negotiations.

Customer Service
  • SAFE Managements satisfaction with the Procurement services and practices
  • External vendors contractors and suppliers satisfaction with the Procurement Departments internal processes and cooperation
  • Other sectors satisfaction with the level of support and services provided by the Procurement department
Operation and Processes
  • level of clarity in the SAFE Procurement policies and procedures
  • Quality and effectiveness of the Procurement policies and procedures and level of companys adherence to the same
  • Number of procedures/ steps required to provide the Procurement services
  • Number and quality of improvements and suggestions made to improve the Procurement processes and operations
Learning and Growth
  • Level of the department employees satisfaction with the provided guidance training and learning and selfdevelopment opportunities in the department
  • Level of employees performance appraisal completed in the department and the average of their performance results
  • Employee turnover rate in the department
  • Number of suggestions and contributions related to subordinate employees learning and transfer of knowledge and expertise
  • Number of proposals for developmental projects and initiatives
Human Capital Development
  • Create strategy goals or plans for the team as appropriate in alignment with SAFE goals.
  • Set priorities and manage workload for self and staff.
  • Recognize training needs and ensure that staff gain needed skills.
  • Create strategy goals or plans for the team as appropriate in alignment with SAFE goals.
Job Requirements
  • Minimum bachelors degree in Supply Chain Management logistics or business administration
  • Minimum 7 Years of Relevant Experience
Leadership Competency

Driving Success
  • Translates SAFE vision and goals into clear specific and achievable objectives. Takes control of projects leading on key tasks and monitoring others to ensure they fulfil their roles effectively.
  • Demonstrates belief in and personal commitment to SAFE vision and mission. Fulfils commitments while maintaining high levels of productivity and output for self and team.
Building Relationships
  • Builds an understanding of key stakeholders (including shareholders) their needs drivers and constraints. Develop common understanding across widely competing needs.
  • Interacts well with others quickly establishing rapport and maintaining useful relationships with internal and external stakeholders for the organizations benefit.
Engaging Individuals
  • Creates a team identity and shared purpose among team members. Articulates the vision for the future to motivate others to action. Finds effective ways to empower individuals and help them succeed.
  • Focuses on developing coaching and mentoring talent to enhance skills knowledge and abilities to improve individual and organizational performance.
Core Competency

Dependability
  • Selfdriven and takes action proactively.
  • Pursues goals with persistence and stamina works on tasks thoroughly ensuring accuracy and meeting standards.
  • Maintains high levels of quality and effectiveness of work outputs and achieves outstanding results
Collaboration
  • Collaborates constructively with people at all levels across the organization
  • Helps colleagues and always be available to the team and delivers on team commitments.
  • Trusts the guidance and direction of colleagues and senior members of the team
Analytical Thinking
  • Examines evaluates and analyses different types of information objectively.
  • Spots trends and patterns establishes key facts clearly and interprets numerical data effectively.
  • Provides insights and identifies ways to improve things. Trusts intuition about which methods will work best
Effective Communication
  • Listens attentively and seeks to understand before being understood.
  • Explains things clearly and articulates and presents information effectively and confidently.
  • Challenges ideas effectively and presents persuasive arguments by presenting a strong case
Functional Competency:

Negotiation and Influence
  • Engages in discussion to reach an agreement and create outcomes affecting the action behaviours or opinions of others.
Procurement needs Planning
  • Ability to perform strategic analysis to identify future procurement needs that accomplish SAFE goals plan purchase orders and manage procurement budget.
Purchase methods
  • Demonstrates understanding of the methods and policies for purchasing materials and supplies at the appropriate prices and quality including selecting the most appropriate supplier and carrying out the procurement process.
Contract and Tender Management
  • Manages the endtoend tendering and contracting process utilizing data management techniques including publishing and managing requests for proposals (RfP) commercial evaluation negotiation and selection of vendors and drafting enforcing and renewing/terminating contracts.
Material Management
  • Demonstrates knowledge of the processes for ordering shipping and warehousing materials to support business functions and satisfy demand.
Relevant Laws and Regulations
  • Maintains current knowledge of legal and regulatory requirements relevant to own fields such as regulatory framework standards and procedures.
Vendor Management & Partnerships
  • Understands SAFEs vendor landscape and actively identify opportunities to build partnerships effectively select vendors and ensure they deliver efficiently and effectively.
Job IDThis job has been sourced from an external job board.
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