Administrative Assistant

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Echelonix Full time

Administrative Assistant for a PMC (Project Management Consultancy) project is responsible for providing comprehensive administrative and clerical support to ensure the smooth functioning of the project office. The role involves handling a wide range of tasks including scheduling meetings maintaining documentation coordinating communication between project teams and assisting with daily office operations. The Administrative Assistant plays a key role in supporting project management activities ensuring timely and efficient administrative workflows.

Responsibilities:

  • Provide general administrative support to the project management team including drafting correspondence managing schedules and organizing documents.
  • Handle incoming calls emails and other communications ensuring that all inquiries are addressed or redirected appropriately.
  • Assist in the preparation of reports presentations and other documentation as required by project managers or team leads.
  • Schedule and organize meetings including arranging venues preparing meeting agendas and taking meeting minutes.
  • Ensure that all materials required for meetings (e.g. documents reports presentations) are prepared and distributed in advance.
  • Coordinate events workshops and site visits as required handling logistics invitations and followups.
  • Maintain and organize project documentation ensuring that all files are accurately updated and stored for easy access.
  • Assist in the preparation review and distribution of project documents such as contracts reports and correspondence.
  • Ensure proper filing and archiving of projectrelated materials both in digital and hard copy formats.
  • Act as a liaison between various departments contractors consultants and stakeholders ensuring smooth communication across the project.
  • Facilitate the flow of information between the project team and external parties such as clients vendors and regulatory authorities.
  • Help manage communication channels including emails memos and announcements to ensure timely updates are shared with all relevant parties.
  • Manage daily office operations including ordering office supplies handling mail and ensuring the office environment is organized and efficient.
  • Assist in maintaining office equipment and coordinating with IT support to resolve technical issues when needed.
  • Ensure the office environment supports effective work processes including cleanliness organization and a professional atmosphere.
  • Assist in coordinating travel arrangements for project staff including booking flights accommodation and transportation.
  • Ensure that all travelrelated documentation including itineraries and expense reports is managed properly.
  • Assist the finance team by maintaining records of office expenses managing petty cash and tracking budget allocations for office supplies or events.
  • Help process and track invoices receipts and financial documents as required by the project management team.
  • Assist in maintaining timesheets attendance records and leave applications for project staff.
  • Provide administrative support related to personnel management such as handling employee onboarding and offboarding documentation.
  • Support other administrative duties as assigned by the project manager or office manager ensuring all tasks are completed in a timely and professional manner.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.

Minimum Requirements:

  • High school diploma or equivalent required; a diploma or degree in business administration or a related field is preferred.
  • Minimum of 25 years of administrative experience preferably within a project management or construction environment.
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other office software.
  • Excellent organizational and multitasking skills with strong attention to detail.
  • Strong written and verbal communication skills.
  • Ability to manage time effectively prioritize tasks and meet deadlines.
  • Professional demeanor with strong interpersonal skills for interacting with team members and external stakeholders.
  • Knowledge of document management systems is a plus.
  • Ability to work independently and as part of a team in a fastpaced project environment

This job has been sourced from an external job board.
More jobs on

  • Administrative Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time

    We are seeking a highly organized and detailoriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support manage petty cash handle receivables and assist with purchasing activities. This role requires excellent multitasking abilities strong communication skills and a proactive approach to...

  • Administrative Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia APCO Full time

    Job DescriptionWe are looking for an Administrative Assistant to join APCO's office in Riyadh. This role plays a key part in supporting the office's daily operations and ensuring office operations run smoothly. The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple tasks effectively.Primary Duties...

  • Administrative Assistant

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Müller's Solutions Full time

    ResponsibilitiesThe successful candidate will be responsible for managing day-to-day office operations, including maintaining office supplies, coordinating meetings and appointments, and handling general administrative tasks.Scheduling and coordinating travel arrangements for the team, assisting in HR-related tasks such as onboarding new employees and...

  • Administrative Assistant

    4 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia APCO Worldwide LLC Full time

    Job DescriptionWe are looking for an Administrative Assistant to join APCO's office in Riyadh. This role plays a key part in supporting the office's daily operations and ensuring office operations run smoothly. The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple tasks effectively.Primary Duties...

  • Administrative Assistant

    3 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Petroleum Services Polytechnic Full time

    We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the company. This is a full-time position based in Riyadh, offering a unique opportunity to work in a diplomatic environment.Key Responsibilities:Manage the daily administrative operations;Schedule meetings, coordinate events, and handle official...

  • Administrative Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Center for International Strategic Partnerships Full time

    Riyadh, Saudi Arabia Posted 5 days ago Expires in 8 daysResponsibilitiesProvide comprehensive secretarial and administrative support to the SVP or VP and support with day-to-day office requirements including, but not limited to, undertaking basic research, preparing documents and communications, coordinating meetings and organizing meeting logistics and...

  • Administrative Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi International Travel Company Full time

    We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.Job Responsibilities:Provides administrative support to ensure efficient office operations.Maintains physical and digital filing...

  • Administrative Assistant

    1 week ago

    Riyadh, Ar Riyāḑ, Saudi Arabia DAMAC Properties Full time

    Job Title: Administrative Assistant - DocumentsDescription:We are seeking an Administrative Assistant to support our Document Control team at DAMAC Properties. The successful candidate will provide administrative assistance and maintain accurate and up-to-date records across the organization.Responsibilities:- Provide administrative support to the Document...

  • Administrative Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia SITC | الدولية Full time

    Job descriptionWe seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.Job Responsibilities:Provides administrative support to ensure efficient office operations.Maintains physical and digital...

  • Administration Assistant

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia HanmiGlobal Saudi Full time

    At HanmiGlobal Saudi, we are seeking a highly skilled Project Secretary to join our team.This is an exciting opportunity for a motivated individual to contribute to the success of our organization.The successful candidate will be responsible for providing administrative support to our project team, ensuring that all tasks and projects are completed...

  • Executive Administrative Assistant

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia TGCC Middle East Full time

    TGCC Middle East is Hiring: Executive Administrative Assistant (Riyadh, Saudi Arabia)TGCC Middle East is growing, and we are looking for a highly organized and proactive Executive Administrative Assistant to support our General Manager and office operations in Riyadh.Key Responsibilities:Manage schedules, appointments, and correspondence for the General...

  • Administrative Assistant

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Al Tamimi & Company Full time

    About the Role:We are seeking a highly skilled and experienced receptionist to join our team. The successful candidate will be responsible for managing the phone switchboard, providing administrative support, and responding to visitor and client queries.Main Responsibilities:Manage the phone switchboard and provide administrative supportReceive, direct and...

  • Administrative Assistant

    7 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia integrated elite law firm Full time

    Job Vacancy: Front Desk Administrative OfficerLocation: Riyadh, Saudi ArabiaEmployer: Integrated Elite Law Firm - Dubai-based International Law FirmSalary Range: SAR 6,000 - 7,000 per month (negotiable based on experience)Employment Type: Full-TimeJob DescriptionReception & Client ServicesProfessionally greet clients, visitors, and international...

  • System Administrator Assistant

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Sherman Global Management Consultants ( SGMC) Full time

    Job SummaryWe are seeking a System Administrator Assistant to join our IT team at Sherman Global Management Consultants (SGMC). The successful candidate will assist in maintaining the integrity and security of our IT systems, ensuring that they operate efficiently and effectively.As a System Administrator Assistant, you will be responsible for...

  • Administrative Secretary, Assistant

    3 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia GULF RESEARCH CENTRE Full time

    Job Title: Administrative Secretary/AssistantJob Description:Location: Riyadh, Saudi ArabiaDepartment: AdministrationJob Type: Full-TimeNationality: Saudi Nationals OnlyJob Summary:The Administrative Secretary is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. This role includes managing...

  • Administrative Assistant

    2 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia NILUFER Full time

    Key ResponsibilitiesCoordinate meetings and presentations for the sales team.Prepare and follow up on regular reports; update data for clients, sales representatives, and supervisors.Collect customer‑related data from sales representatives and accurately enter it into the system.Assist in organizing sales‑related documents and files.Communicate with...

  • Senior Administrative Assistant

    3 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Saudi Air Navigation Services Full time

    Saudi Air Navigation Services is seeking a highly skilled Senior Administrative Assistant to provide advanced administrative support to the executive team. The successful candidate will be highly organized, able to work independently, and possess excellent problem-solving skills.Key ResponsibilitiesDevelop and implement administrative processes to improve...

  • Assistant Administrator Position

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Egis Full time

    Egis, a leading international player in civil engineering, is seeking a highly skilled and organized Administrative Assistant to join its team in Riyadh, Saudi Arabia.The successful candidate will provide crucial support to ensure smooth operations and effective management of daily tasks, utilizing their expertise in Microsoft Excel and other Microsoft...

  • Corporate Administrative Assistant

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia TGCC Middle East Full time

    TGCC Middle East is expanding its operations in Riyadh, Saudi Arabia, and seeks a seasoned Executive Administrative Assistant to provide exceptional support to our General Manager and office team.The ideal candidate will bring 5+ years of experience in executive assistance, office administration, or a similar field. They will excel in managing complex...

  • Administrative Project Assistant

    6 days ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Samasystech Full time

    We are seeking an accomplished Administrative Project Assistant to provide administrative support to our project teams. The successful candidate will be responsible for providing high-level administrative support, preparing and distributing project documentation, and coordinating project activities.Responsibilities:Administrative Support: Provide high-level...