Senior Administrative Assistant

3 days ago

الرياض, Saudi Arabia Kapsarc Full time

**Position Summary**

Facilitate and manage the day-to-day operations of the dean’s office. Develops and manages projects to help achieve the mission and goals of the department. Serve as a primary point of contact for internal and external stakeholders and manage the planning of meetings and events.

**Major Accountabilities**

**Administrative Affairs**
- Oversee and manage the day-to-day activities of the office; develop policies, procedures, and systems to ensure productive and efficient office operation.
- Provide and/or oversee support activities such as answering phones, maintaining calendars, making travel arrangements, writing and preparing documentation and correspondence for the office, reviewing and controlling incoming and outgoing correspondence, and following up on operational commitments.
- Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facilities; take minutes and provide administrative support and follow-up on matters arising from meetings.
- Research information, compile statistics, and gather and compute various data; prepare special and/or one-time reports, summaries, or replies to inquiries; select relevant data from a variety of sources.
- Develop and manage projects to ensure efficient service and to achieve the mission and goals of the department.
- Serve as a primary point of contact between the office and internal/external entities; provide information and perform problem-solving on a range of issues.
- Establish, update, and maintain office files, inventories, and records; implement and maintain data management systems as required.
- Support the development of the Executive Director’s reports and presentations.
- Edit communications from the Executive Director, including documents prepared for the Executive Director’s signature, and various other correspondence and reports.

**Policies, Systems, Processes, and Procedures**
- Adhere to all relevant departmental policies, processes, standard operating procedures, and instructions to ensure that work is carried out in a controlled and consistent manner.

**Related Assignments**
- Undertake other duties as directed, which may include supporting other areas of administration across the KSPP department.

**Qualifications and Experience**

**Recommended Qualifications and Years of Experience**
- Bachelor’s degree in Business Administration, Office Administration, or a related field with 0-4 years of relevant experience, or
- Diploma in Executive Secretary, Office Administration, or a related field with 4-8 years of experience.
- Prior secretarial work experience is preferred.

  • Administrative Assistant

    7 days ago

    الرياض, Saudi Arabia Al-Falak Full time

    Job Summary: Job Responsibility: - Perform a variety of administrative tasks, including managing calendars, making travel arrangements, and preparing reports - Maintain office supplies and equipment, and ensure the office is well-organized - Assist in organizing meetings and events, and take meeting minutes as needed - Handle sensitive information with...

  • Administrative Assistant

    2 weeks ago

    الرياض, Saudi Arabia LyondellBasell Industries Full time

    Location: Riyadh, SA, 13519- Req ID: 86638- Facility: Riyadhi-7401- Department: LyondellBasell Arabian Limited- Division: Olefins and Polyolefins, Refining**Basic Function**: The primary objective of this position of an office administrator in Riyadh office is to ensure the smooth and efficient operation of the office environment. This involves overseeing...

  • Administrative Assistant

    5 days ago

    الرياض, Saudi Arabia Imar Engineering Consultants Full time

    Imar Engineering Consultants is looking for: Administrative Assistant Imar Engineering Consultants is a multidisciplinary consulting firm offering a wide range of services including Urban Planning and Design, Architectural and Engineering Design, Interior Design, Real Estate consultancy and other services related to the urban development sector. Since it...

  • Senior Administration Officer

    2 weeks ago

    الرياض, Saudi Arabia JASARA PMC Full time

    JASARA PMC is looking for a dedicated Senior Administration Officer to join our dynamic team. In this position, you will provide high-level administrative support to ensure efficient office operations. You will contribute to enhancing productivity by managing daily administrative tasks, streamlining processes, and supporting various departments across the...

  • Administrative Assistant

    5 days ago

    الرياض, Saudi Arabia Govcio LLC Full time

    Overview: GovCIO is currently hiring for an Administrative Assistant, Government Relations Officer to provide Salient Arabia Military Support (SAMS) company with support to execute general government platform and administrative support responsibilities in the SAMS office. This position will be located in Riyadh, SA and will be an onsite...

  • Administrative Assistant

    2 weeks ago

    الرياض, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Administrative assistant **to join our team! In this role you will get to Manage and organize office files, records, and documents, ensuring they are properly labeled, stored, and easily accessible. **What You'll Be Doing**: - Administrative Support: Provide general administrative support to ensure efficient...

  • Personal Assistant

    5 days ago

    الرياض, Saudi Arabia HSB Holding Full time

    We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to make travel arrangements and assist with other duties when required. Key...

  • Assistant Manager Operations Administration

    5 days ago

    الرياض, Saudi Arabia Six Flags Qiddiya City and Aquarabia Full time

    We are seeking a highly organized and detail-oriented Assistant Manager Operations Admin to play a key role in supporting our daily operations and ensuring smooth administrative workflows. This position will be responsible for a wide range of tasks, include ng managing documentation, processes, personnel matters, and departmental resources. Raising and...

  • Senior System Administrator

    3 days ago

    الرياض, Saudi Arabia Raytheon Full time

    **Date Posted**: 2024-10-16 **Country**: United States of America **Location**: RCA99: RTN Remote, California **Position Role Type**: Hybrid At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of...

  • Senior Executive Assistant with Mis Coordination Skills

    2 weeks ago

    الرياض, Saudi Arabia BLS International Full time

    Job Summary: In this senior-level role, you will be responsible for managing the day-to-day operations of the executive office, as well as coordinating the collection, analysis, and reporting of critical business data. Your exceptional organizational abilities, attention to detail, and strategic mindset will be instrumental in ensuring the seamless execution...