Administration Assistant

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job - you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

**Responsibilities**:
Our newest opportunity is for a talented Administration Assistant to join our award-winning team based in Riyadh, Saudi Arabia.

This position is responsible for providing professional, efficient and personable front of house services to all staff and visitors

We envisage success in this role to include:

- Reviewing vendor contracts to ensure that they meet requirements.
- Working with management to develop new ideas for improving operations, implementing the changes with support from other team members.
- Coordinating activities with team members, vendors and contractors to ensure that projects are completed on time and within budget.
- Managing projects by tracking budgets, timelines and performance to ensure quality standards are on track to be completed successfully.
- Assisting in the coordination of events, etc.
- Maintaining financial administration by raising purchase orders, reconciling invoices, and liaise with the finance team upholding accurate record keeping.
- Monitoring and implementing scheduled preventative maintenance.
- Preparing for emergencies by creating building evacuation plans, coordinating health and safety documentation and trainings FM helpdesk management, monitoring and responding to job requests.
- Providing other administrative and operational/coordination support to the Facilities manager. Coordinating with office attendant to ensure office and kitchen supply stocks.

Qualifications:
To be successful in this dynamic opportunity, we envision that your career journey to date will include a Bachelor degree in Business Administration or other related field.

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.