Freelance Event Coordinator

6 days ago


الرياض, Saudi Arabia MENA Speakers Full time

**Job Title: Freelance Event Coordinator**

**Location**: Remote + On-site (Physical presence mandatory during event dates)

**Key Responsibilities**:
**Pre-Event Deliverables**:

- **Client Interaction**: Attend calls with clients to understand their needs and provide updates, ensuring clear communication and alignment with expectations.
- **Program Development**: Assist in the development of main stage and workshop/networking sessions, ensuring alignment with provided themes and topics.
- **Talent Sourcing**: Support the sourcing of speakers, MCs, moderators, and facilitators, and manage their payment if applicable.
- **Speaker Communication**: Manage communication with speakers, including sending official invitations, conducting phone calls, and providing session and logistics briefs.
- **Resource Coordination**: Act as a liaison between the Agency, clients, and other resources, ensuring smooth collaboration and alignment with agreed terms.
- **Project Support**: Fully understand the deliverables required by the Agency and assist with any project-related needs throughout the project duration.
- **Contract Management**: Assist in drafting, reviewing, and managing contracts with speakers, vendors, and other third parties.
- **Logistics Planning**: Work closely with the logistics team to ensure all event materials, equipment, and resources are in place and meet client expectations.

**Event Day Deliverables**:

- **On-Site Presence**: Be available on-site during all event dates to oversee activities and ensure smooth execution.
- **Speaker Coordination**: Manage speaker arrivals and departures, and serve as a speaker attaché to facilitate their experience at the venue.
- **Event Management**: Welcome speakers upon arrival, escort them to dedicated areas, and coordinate their showtime/on-stage time with the Stage Managers.
- **VIP/Protocol Management**: Handle VIP and protocol arrangements as needed, ensuring a seamless experience for high-profile attendees.
- **Crisis Management**: Be prepared to handle any unexpected issues or last-minute changes, ensuring the event runs smoothly.

**Post-Event Deliverables**:

- **Reporting**: Assist in the preparation and submission of the post-event report, summarizing key outcomes and feedback.
- **Debriefing**: Participate in post-event debrief sessions with the team to evaluate the event’s success and identify areas for improvement.
- **Feedback Collection**: Coordinate the collection of feedback from clients, speakers, and attendees to gather insights for future events.

**Qualifications**:

- Proven experience in event coordination or a similar role.
- Excellent communication and organizational skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Flexibility to work on-site during event dates.
- Strong problem-solving skills and attention to detail.
- Experience working with speakers, MCs, and facilitators is a plus.

**Job Type**: Contract
Contract length: 3 months

Pay: Up to ﷼6,000.00 per month

Application Deadline: 02/09/2024



  • الرياض, Saudi Arabia MENA Speakers Full time

    **Job Title: Freelance Event Coordinator** **Location**: Remote + On-site (Physical presence mandatory during event dates) **Key Responsibilities** 1. Pre-Event: - Be available for on onboarding call with the reporting team via Zoom call. - Connecting with the reporting team and colleagues. The team comprises of an off-site team n on-site team. -...


  • الرياض, Saudi Arabia The Qode FZ LLC Full time

    **Title**: Freelance Events Manager **Office**:Riyadh, Saudi Arabia **KEY ATTRIBUTES | QUALIFICATIONS** - Bachelors in event management, marketing, communications, or related field - Proven 4+ years of experience in event management of luxury brands or relevant field in KSA - Exceptional project direction and management skills, ability to manage multiple...


  • الرياض, Saudi Arabia The Qode FZ LLC Full time

    **Title**: Freelance Events Manager **Office**:Riyadh, Saudi Arabia **KEY ATTRIBUTES | QUALIFICATIONS** - Bachelors in event management, marketing, communications, or related field - Proven 4+ years of experience in event management of luxury brands or relevant field in KSA - Exceptional project direction and management skills, ability to manage multiple...


  • الرياض, Saudi Arabia Tait Full time

    TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology,...


  • الرياض, Saudi Arabia Strategic Marketing & Exhibitions Full time

    **About the job** **About the Company** Strategic Exhibitions & Conferences, under Strategic Holding, has been a pioneer in organizing high-profile conferences and events since 2000. Based in the UAE, we have established ourselves as a trusted partner for numerous government entities. One of our crowning achievements, the Annual Investment Summit, has...

  • Events Coordinator

    4 weeks ago


    الرياض, Saudi Arabia Marriott International, Inc Full time

    **Additional Information** **Job Number**24189116 **Job Category**Food and Beverage & Culinary **Location**The St. Regis Riyadh, 2941 Makkah Al Mukarramah Road, Riyadh, Saudi Arabia, Saudi Arabia, 12912 **Schedule**Full Time **Located Remotely?**N **Position Type** Non-Management *** Meet group coordinator/host(ess) prior to functions, make introductions,...

  • Events Coordinator

    12 hours ago


    الرياض, Saudi Arabia Marriott International, Inc Full time

    **Additional Information** **Job Number**24189116 **Job Category**Food and Beverage & Culinary **Location**The St. Regis Riyadh, 2941 Makkah Al Mukarramah Road, Riyadh, Saudi Arabia, Saudi Arabia, 12912 **Schedule**Full Time **Located Remotely?**N **Position Type** Non-Management *** Meet group coordinator/host(ess) prior to functions, make introductions,...

  • HR Assistant

    2 weeks ago


    الرياض, Saudi Arabia Build Event Full time

    **Key Responsibilities**: - Supporting daily administrative and HR duties. - Assisting HR manager with data entryrecord maintenance, payroll processing and provide clerical support to HR team. - Maintain digital and electronic records of employees. - Schedule meetings, interviews, HR events and maintain agendas. - Coordinate training sessions and...

  • HR Assistant

    1 week ago


    الرياض, Saudi Arabia Build Event Full time

    **Key Responsibilities**: - Supporting daily administrative and HR duties. - Assisting HR manager with data entryrecord maintenance, payroll processing and provide clerical support to HR team. - Maintain digital and electronic records of employees. - Schedule meetings, interviews, HR events and maintain agendas. - Coordinate training sessions and...


  • الرياض, Saudi Arabia Build Event Full time

    Coordinate and maintain executives' calendars, arranging meetings, appointments, and travel. - Prepare and edit documents, reports, presentations, and spreadsheets as needed. - Ensure the efficient organization and maintenance of physical and digital filing systems. - Act as a point of contact between management, employees, and external stakeholders. -...

  • HR Assistant

    2 weeks ago


    الرياض, Saudi Arabia Build Event Full time

    **Key Responsibilities**: - Supporting daily administrative and HR duties. - Assisting HR manager with data entryrecord maintenance, payroll processing and provide clerical support to HR team. - Maintain digital and electronic records of employees. - Schedule meetings, interviews, HR events and maintain agendas. - Coordinate training sessions and...

  • Events Manager

    2 weeks ago


    الرياض, Saudi Arabia Axis Advertising Integrated DMCC Full time

    Looking for a Bilingual Account Manager for an advertising agency in Dubai | Immediate Hiring 5-6 years of experience in Saudi Arabia Based in Saudi Arabia Job description: - Daily operational, taking brief from client, get approval on costs and manage client deliverables. - Plan and coordinate all aspects of events, including budgeting, venue...

  • Event Executive

    6 days ago


    الرياض, Saudi Arabia Splendid Travel & Tourism Full time

    **Job Title**: Event Executive. **Job Location**: Riyadh - KSA. **Job Type**: Full time. A well-established Event Management Company is seeking an enthusiastic Event Executive to manage and coordinate client relations. **Required: - ** - Exceptional communication skills. - Professional appearance. - Pleasant personality. - Preferred Female - 1-2 years...

  • Event Manager

    2 weeks ago


    الرياض, Saudi Arabia NeXTfairs LLC Full time

    If you have a passion for events and exhibitions with a proven track record in event management, we invite you to apply! **Responsibilities**: - Develop detailed event plans, including timelines, budgets, and logistics. - Coordinate with clients to understand their event goals and objectives. - Oversee all aspects of event setup, execution, and post-event...

  • Ksa Database

    4 weeks ago


    الرياض, Saudi Arabia Showforce Full time

    **JOIN Showforce** If you're an active freelance Event Professional based in UAE, KSA, UK, or Europe, we're excited to invite you to join our expansive global database. Showforce is actively seeking talented individuals for long-term freelance projects at some of the most prominent events spanning across these regions. We're on the lookout for skilled...

  • Ksa Database

    2 days ago


    الرياض, Saudi Arabia Showforce Full time

    **JOIN Showforce** If you're an active freelance Event Professional based in UAE, KSA, UK, or Europe, we're excited to invite you to join our expansive global database. Showforce is actively seeking talented individuals for long-term freelance projects at some of the most prominent events spanning across these regions. We're on the lookout for skilled...

  • Events Manager

    4 days ago


    الرياض, Saudi Arabia Marriott International, Inc Full time

    **Job Number** 24170816 **Job Category** Event Management **Location** JW Marriott Hotel Riyadh, King Fahad Road, Riyadh, Saudi Arabia, Saudi Arabia VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Responsible for preparing all event documentation and coordinates with Sales, property...

  • Events Manager

    2 days ago


    الرياض, Saudi Arabia Marriott International, Inc Full time

    **Additional Information** **Job Number**25012678 **Job Category**Event Management **Location**JW Marriott Hotel Riyadh, King Fahad Road, Riyadh, Saudi Arabia, Saudi Arabia, 13315 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** Responsible for preparing all event documentation and coordinates with Sales, property...

  • Event Manager

    5 days ago


    الرياض, Saudi Arabia Qureos Inc Full time

    **Position Overview**: **Key Responsibilities**: - Develop event concepts and strategies that align with client objectives - Create event proposals, timelines, and budgets - Source and negotiate with vendors, suppliers, and venues - Manage event logistics, including set-up, audio-visual equipment, and catering - Coordinate with internal teams and external...

  • Sales Manager

    1 week ago


    الرياض, Saudi Arabia Build Event Full time

    Develop and implement strategic sales plans to achieve company goals. - Identify, manage, and maintain relationships with key accounts. - Meet sales targets and performance metrics. - Conduct market research to identify new business opportunities and client needs. - Negotiate contracts and agreements with key accounts. - Provide regular sales forecasts and...