Administrative Assistant

1 week ago

Hofuf, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

**Job Description****:

- Job Title:
- Administrative Assistant- School / Location:
- ISG Dammam- School / Department:
- Counselors Office- Job Status:
- Full-time- Salary Code:
- Support Staff- Work Days / Hours:- Eligible Applicants:
- Saudi National, Dependent- Position Start Date:
- As soon as possible- Application Deadline:
- Until filled- Reports to:
- Michael Schreider, Principal- Requisition Number:
- 01-2324-086- Summary

The Administrative Assistant for the Counseling Department is a key member of a dynamic team serving ISG Dammam. The position is primarily responsible for providing administrative support to the counselors.
- Job Duties
- Demonstrate commitment to the safety and security of children and young people (child protection)
- Provide information regarding counseling services at ISG Dammam
- Manage counselors' appointment calendar and daily schedule
- Organize and prepare documents for meetings, including preparing the meeting agenda and taking minutes
- Manage counseling office documents
- Organize and manage all events run by the counseling department, such as student information nights
- Manage and organize standardized testing (MAP, PSAT, SAT, AP)
- Manage and organize admissions assessments
- Maintain communication and working relationship with all stakeholders, including parents, students, administrators, counselors, and Registrars
- Be part of the safety and emergency team
- Take initiative in prioritizing tasks to ensure deadlines are met and the overall administrative function of the school runs smoothly
- Respond to urgent requests
- Exercise reasonable judgment
- Provide customer service and meet the informational needs of all ISG Dammam stakeholders (staff, students, parents, and ISG personnel)
- Maintain a safe learning environment for students and staff at all times
- Embody, uphold, and promote the **ISG Learning Principles**:

- Students learn best with voice and choice
- Learning is a reflective practice
- Learning requires a safe, collaborative environment
- Learning requires feedback for growth
- Learning inspires passionate engagement
- Learning from failure requires a growth mindset
- Appropriate challenge engages and motivates learners
- Perform other duties as assigned by the Principal
- Qualifications and Knowledge
- Minimum of Bachelor’s degree in a related field of study
- Experience and Skills

**Experience**
- Experience in a secretarial role in a school setting (preferred)

**Skills**
- Outstanding verbal and written communication skills in English
- Highly developed organizational skills
- Excellent knowledge and understanding of the use of IT in an administrative role
- Maturity to handle a range of situations
- Loyalty and a high level of confidentiality
- Ability to exercise reasonable judgment

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