Office Manager

Overview:

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Corporate Relations is looking for an Office Manager to join its team

Position Mission

The Office Manager is responsible for ensuring the smooth operation of IE's offices in Riyadh, overseeing all support services — including maintenance, security, supplies, and logistics — in order to provide an efficient, safe, and high-quality working environment aligned with the institution's standards.

Why IE University?

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People

At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Riyadh, Saudi Arabia.

Responsibilities:

Your role as an Office Manager will involve:

• Supervise and coordinate preventive and corrective maintenance of the facilities.
• Ensure comprehensive office security, including coordination with security providers and emergency plans.
• Manage office supplies and general services, optimizing costs and ensuring availability.
• Oversee external vendors and service contracts (cleaning, catering, security, etc.).
• Ensure compliance with local regulations regarding safety, occupational health, and facilities.
• Manage the assigned budget and provide regular reports to the Director of Operations.
• Guarantee the quality of the workplace environment for employees, visitors, and clients.
• Support the organization of corporate events at the office and coordinate the necessary logistics.

Qualifications:

To thrive in this role, you should possess the following qualifications:

• Education: vocational training, or a related field.
• Experience: Minimum of 2 years in office, facilities, or general services management, preferably in international environments.
• Technical knowledge:
• Vendor and service contract management.
• Local regulations on safety and facilities in Saudi Arabia.

• Administrative and budget management tools.

• Languages: Fluent Spanish and English. Arabic will be considered an asset.

• Personal competencies: Strong organizational skills, leadership, problem-solving abilities, attention to detail, and intercultural communication skills.

• Working Hours: Full-time.
• Benefits: Continuous training, medical insurance, international work environment, and professional development opportunities within IE.

• Leadership and management.
• Vendor negotiation skills.
• Adaptability in multicultural environments.
• Results- and efficiency-oriented mindset.
• Commitment to service excellence.

Unleash your full potential and make an impact. The next move is yours

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.