Executive Office Manager

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia Takamol Holding Full time 120,000 - 180,000 per year

Job Description

  • Provide high administrative support for Office of Strategic Management & Boards Affairs executives and chief officers (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient, and executives' needs, and expectations are met.
  • Manage and maintain executives' itinerary and diary, schedule appointments, meetings, and conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed, and all necessary documents are distributed in advance.
  • Screen all incoming communication and correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered, distributed and answered promptly, professionally and in line with Shared Services standards and guidelines.
  • Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date.
  • Provide any other clerical or secretarial duties as required (including managing executives' expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Shared Services standards.
  • Actively seek to develop and deepen expertise in line with function requirements

Job Requirements

  • Minimum Qualifications:
  • Bachelor's degree in business administration or, Management
  • Minimum Experience:
  • 10 years of experience in Administration, preferably with experience in executive administrative support
  • Competencies (Knowledge, Skills & Abilities):
  • Strong communication skills
  • Excellent command of Arabic and English
  • Empathy and emotional intelligence
  • Time Management.
  • Teamwork.
  • Analysis Report.
  • Documentation

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