Executive Office Manager

4 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia NAMI, a 3D Printing Company Full time 60,000 - 120,000 per year

Role Purpose

The senior manager and corporate secretariat will provide high-level corporate governance support, manage board and committee operations, and oversee the administrative functions of the CEO's office.

This role will ensure effective communication between the Board, senior management, and external stakeholders while maintaining governance best practices.

Principal Accountabilities and Key Activities


• Manage all aspects of Board and Committee meetings, including the agenda

preparation and follow-up on decisions


• Ensure timely preparation and delivery of all Board-related documents, including

meeting materials, resolutions, and reports


• Oversee the Board election process according to relevant rules and regulations


• Maintain corporate records and ensure proper document security and accessibility


• Organize high-level meetings, including annual meetings, Board sessions, and

Committee meetings, handling all logistics, and materials preparation


• Handle translation and interpretation needs for governance documents and

meetings


• Work with leadership on Board-related communications and reporting


• Coordination with the Corp Comms Department

Office Management


• Oversee all operations of the CEO's office, ensuring efficient workflow and

alignment with corporate priorities


• Manage the CEO's communications, including high-level correspondence and

information flow


• Organize and prioritize the CEO's schedule, focusing on strategic engagements


• This position requires accompanying the CEO on all business trips, including both

domestic and international missions, with frequent travel expected throughout

the year


• Develop and maintain systems for documentation, record-keeping, and executive management

briefings


• Handle sensitive information with discretion and professionalism


• Executive summary with analysis for the CEO


• Coordinate all communications, briefs, talking points, and speeches needed by the CEO

Education, Qualifications, and Experience

Education

  • Bachelor's degree in legal studies, Legal, Business Administration, or a related field (Master's degree preferred).

Experience

  • Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travel.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team

Nationality

  • Preferably Saudi

Languages

  • English mandatory, Arabic preferred

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