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Area Administrator

2 months ago

Durban, KwaZulu-Natal, Saudi Arabia CHEP Full time

Responsibilities

Stocks

  • Responsible for ensuring that the correct recording procedures are followed for all Hire Stock, Raw Material and Trading Stock movements and stock takes to mitigate risk of all stock held at SSA Service Centres and storage locations sawmill.
  • Verify the accuracy of stock balances.
  • Ensure plant movements are processed timeously and accurately on a daily basis, to allow efficient planning in SAP, by Logistics team.
  • Liaise with Logistics Planning regarding batches and Hire Stock material locations.
  • Bi-weekly recons and variance analysis for Hire Stock Materials.
  • Weekly Trading Stock recons Liner bags and White Wood Pallets ensuring queries are timeously attended to e.g. damaged stock and stock used for trial purposes.
  • Inventory variance resolution prior to month-end.
  • Ensure scrap notes are validated and processed.
  • Ensure all manual issues and returns are captured for all plants, verifying information through exception reports.
  • Weekly analysis of Raw Material element usage to ensure consistency and to raise any concerns.
  • Timeously request SAP plant/material setups or extensions, gather information and communicate requirements for production orders.
  • Ensure that all service centre stock counts are conducted at the highest standard of quality, and objectivity and are in line with approved standard procedures.
  • Drive YSS compliance to SOP to ensure data integrity for company metrics reporting.
  • Responsible for managing the correction process for Issues and Returns in the region making sound decisions that impact plant and customer accounts.
  • Report on document corrections and take corrective action implement re-training.
  • Work cross-functionally to identify and analyze issue root causes, and ensure resolution plans are executed to drive supply chain excellence.

Cost Centre Analysis

  • Analysis and query resolution of each service centres' costs within the region. Responsible for reviewing the cost reports for reasonability and for investigating anomalies and reporting on areas of concern.
  • Raise journal requests and accruals as and when required to ensure accurate cost allocations.
  • Maintain oversight of all tasks relating to general and CAPEX purchase orders for the region.

COLT2020/Forklift Driver Enablement

  • Implement and assist with successful roll out and use of COLT2020 applications.

Facilities Management

  • Ensure that best practices are followed to meet the safety and employee well-being standards within the parameters of facilities.
  • Liaise with the HO Facilities Manager regarding the execution of building and equipment maintenance, security, catering and vending requirements, cleaning and waste removal services.
  • Ensure purchase orders reconcile with invoices and detail the correct cost centres and general ledger allocations.

Operations Systems and General

  • Required to monitor Functional Outsourcing production sheets and ensure activities are accurately captured on SAP.
  • Ensure all required plant to plant and material to material swops are done accurately via relevant SAP transactions.
  • Consolidate data for Quarterly Incentive Bonus Schemes and distribute Dashboards weekly within set deadlines.
  • Perform all tasks relating to monthly maintenance and processes for Operations and ensure there is complete understanding of underlying systems.
  • Respond to relevant audit reports and close off any applicable findings.
  • Train new employees involved in administrative functions e.g. Gatehouse Controllers, Plant Clerks and provide content for new courses to be developed by Training department.
  • Project support as required – testing, feedback, training and implementation in the region.
  • Maintain up-to-date SOPs
  • Responsible for ensuring all waged employee files are kept up to date at all times.
  • Travel and accommodation arrangements for regional personnel.

Challenges

  • Working under pressure – conflicting deadlines
  • Working autonomously and having limited direct access to immediate manager
  • Knowledge of ABC metrics and analysis thereof;
  • Dealing with multiple service centres and product groups - complexity of CHEP/Weatherboard businesses
  • Control of numerous materials and variance resolution

Qualifications

  • Tertiary qualification - Three year Diploma in Accounting or Business Administration or Supply Chain.

Experience

  • 3 years general administrative experience
  • Experience in stock control and system processes in a highly pressurised environment
  • 3 years SAP experience

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