Admissions Office Administrative Assistant

2 weeks ago


Riyadh, Ar Riyāḑ, Saudi Arabia American International School - Riyadh Full time

Admissions Office Administrative Assistant Position Overview:

  • The
    American International School
  • Riyadh (AIS-R) is seeking a qualified administrative assistant to manage our Admissions Office processes.
-
Start date: August 20, 2023

Qualifications and Minimum Criteria:

  • University/College Degree;
  • Exemplary English communication skills, including written business English and telephone skills;
  • Arabic Language Proficiency (Reading, Writing, Speaking)
  • Minimum 2 years' experience as an Administrative Assistant
  • Excellent customer service skills desired
  • Preferred experience in School Admissions
  • Technology proficient;
  • Organized, punctual and multitask oriented;
  • Able to anticipate and prioritize workload;
  • Excellent word processing, computer and proofreading skills;
  • Effective, strong interpersonal and public relations skills;
  • Able to work effectively with the Board of Trustees, faculty, staff and and all community members;
  • Selfmotivated, meets deadlines and pays strong attention to detail;
  • Exercises mature judgment and maintains confidentiality.

Duties and Responsibilities of the Admissions Office Assistant:

  • Assists the Director of Admissions with filing, conducting campus tours, escorting prospective families to division offices, etc.;
  • Assists in receiving and processing telephone inquiries to the Admissions Office;
  • Communicates respectfully and effectively with prospective parents;
  • Regularly translates documents from English to Arabic/Arabic to English when necessary (admittance letters, etc.);
  • Prepares transcripts, school records and diplomas for attestation by the Ministry of Education;
  • Manages and updates the school's Ministry of Education Program NOOR;
  • Ensures that Admissions packets are completed and ready to be distributed at all times;
  • Assists Arabicspeaking parents with the admissions process by providing translation services (Arabic fluency desired);
  • Enters all new student data into AIS-R data management systems and updates records as needed;
  • Processes AIS-R ID Cards for students, faculty and staff, parents, drivers and nannies;
  • Assists with AIS-R document orders;
  • Assists with endofyear withdrawal packets for ES, MS and HS withdrawing students;
  • Performs such other tasks and assumes such other responsibilities as may be assigned by the Director of Admissions

Terms of Employment:

  • Salary will be assigned from the Classified Salary Schedule (SEC); 200day contract, including work expectations on weekends (seasonal).
  • Work hours 8:00 am 4:30 pm (5:00 pm on Tuesdays) Sunday
  • Thursday.
  • Salary Assignment: SEC Step 1.

Annual Salary amount:
SR 96,364.00.

  • Salary and benefits are nonnegotiable.

Evaluation:
Performance will be evaluated in accordance with school policy by the designated supervisor.

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