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Operations Administrator

2 months ago

Durban, KwaZulu-Natal, Saudi Arabia Tsebo Solution Full time

Duties & Responsibilities

  • Placing monthly, weekly and daily orders on D365 / manual for stock required at office. Information supplied by Warehouse Administrator.
  • Follow up on all orders placed with suppliers – report back to management on short stock and or back orders.
  • Checking OrderWise for orders and processing paperwork for delivery and completing confirmations on site.
  • Placing direct orders with suppliers for larger client orders and following up with deliveries and getting POD back for invoicing.
  • Processing paperwork for all orders – monthly contractual orders, ad hoc orders, installations – daily basis.
  • Completion of all quote requests to clients.
  • Manage all delivery schedules, paperwork and make sure all orders are delivered in full.
  • Collate all paperwork and send off to Bookkeeper for invoicing immediately – DAN, PO/Order number and quote.
  • Maintain complete filing – contracts, service slips, delivery notes.
  • Checking of service slips against service schedule for the day and report any services that need to be caught up to the relevant Operations Manager.
  • Assist with mid-month and month-end stock take count.
  • Coordinate all queries received from clients to the Supervisors and communication to be sent to client.
  • Complete weekly meetings with Operations Managers and Divisional Manager.

Skills and Competencies

  • Business management principles, including proven financial skills.
  • Strong people skills.
  • Strong on client relationships and excellent communication skills.

Qualifications

  • Matric – Related tertiary education an advantage,
  • 3 years experience in a similar position is essential,
  • Good computer skills essential – especially Microsoft Excel,
  • Data capturing accuracy is crucial,
  • AX and D365 experience is advantageous,
  • Finance, accounting and administration experience or knowledge essential,
  • Good communication skills,
  • Organisational and administrative skills, honesty and integrity.