Document Control Specialist _ Saudi National

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia WSP Global Inc. Full time
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WSP is currently seeking a highly experienced Document Control Specialist to join our team for a prominent project in Riyadh, Saudi Arabia. This position requires a strong background in managing and overseeing document control systems for large-scale, high-profile projects.

As a Document Control Specialist, you will be responsible for ensuring the accurate and efficient management of project documents, coordinating document submissions, and maintaining records in accordance with company and project requirements. Your role will be essential in facilitating smooth communication across teams and ensuring that all project documentation is properly tracked, archived, and readily accessible.

Your new role, what's involved?
  • Lead document control activities and tasks and delegate to the project document control team as required.
  • Establish and manage a capable document control team on the programme.
  • Consult and liaise with the project team and Regional Document Control Manager on any Document Control resource requirements.
  • Develop essential document control workflows, plans, procedures and guidelines as part of the program.
  • Implement the document control procedures, processes and protocols for the program.
  • Support audits activities (internal, external, third party) to meet regulatory and quality requirements.
  • Provide training and orientation to project team members and the document control team to ensure collaboration and seamless document workflow engagement throughout the program.
  • Provide knowledge transfer and guidance to the document control team and project teams on documentation and systems used on the program.
  • Manage document control focal points for individual projects and consultants.
  • Manage the electronic document management system and SharePoint. Provide functional expertise for continuous improvement of the systems.
  • Develop and implement quantifiable metrics to determine the quality of documents being processed by the document control team with reference to optimum turnaround time or service level agreement.
  • Constant coordination with other discipline groups or departments to ensure maximum efficiency in document collaboration.
We'd love to hear from you if you have:
  • Bachelor's Degree or diploma in Document control or equivalent fields.
  • Minimum of 10 years of DC experiences in relevant organizations on large programs/projects.
  • Acting as custodian of project information and ensuring confidentiality of critical program/project information.
  • Proven track record in the delivery of large multi-functional program/projects.
  • Development of custom-tailored documentation processes relevant for the services and incorporating client requirements into key documentation including brand and quality of templates and processes.
  • Experience in functional requirements mapping and developing workflows in multiple EDM Systems development, and Aconex system.
What's in it for you?

WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

Apply now and be the future of WSP

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous days annual leave, and paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

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