Senior Document Controller

3 weeks ago

Riyadh, Saudi Arabia Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential of every project.

The project:
This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure.

Mace is one of the delivery partners requiring high-calibre and experienced professionals to lead integrated teams throughout each phase of the project.

The document control lead will be fully responsible for the management and tracking of project documentation, including the establishment and maintenance of workflows/administration registers.

Provide all reporting requirements and support the team in the identification and unlocking of information flows.

Be an integral part of the close-out team including in the collection/collation of close-out documentation.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel

You’ll be responsible for:

- Actively support and align work with the client’s strategic objectives and imperatives, and passionately promote the client’s mission and vision.
- Ensuring that all project participants comply with the agreed Aconex procedures guides for their project.
- Building and managing workflows on Aconex.
- Ensuring the project team adheres to the document recording process and procedures and providing guidance when deviation occurs.
- Ensuring all drawings and documents are published to the system are associated with a document transmittal.
- Updating technical submission schedules, method statement schedules, RFI registers, and drawing registers.
- Maintaining the project work package list and ensuring documents are being assigned to work packages, as per the project work packaging guidelines and in tandem with the subcontractor viewing restrictions.
- Running exception reports for the project team on a weekly basis.
- Managing contract communications including instructions.
- Preparing tender documents and managing the distribution of tenders through the Aconex platform
- Assists junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support groups, home office and field personnel.
- Supervising and motivating a multi-cultural team and ensuring all commercial objectives are delivered.
- Ensure resources are appropriate to meet current and future commitments and to maximise opportunities.
- Directing and supervising a team of professionals providing guidance, mentoring and support.
- Extensive experience in managing document systems for large construction projects and document control/management experience on major technical projects.
- Ensure that the tracking and management of the overall control of project documentation is best practice.

You’ll need to have:

- A relevant degree qualification.
- Chartership or pursuing a similar level of professional qualifications.
- Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience working on high-valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.
- Knowledge of Microsoft Office tools.
- Experience in using Aconex.
- Extensive construction procurement experience.
- Working experience in the MEA region.

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