Events Project Manager

1 week ago

الرياض, Saudi Arabia BROS Mastermind Events KSA Full time

**Position**: Event Project Manager (Events and Exhibitions)

**Overall Mission**: This pivotal role hinges on meticulous project management expertise, where success is gauged by the precision of operational processes and practices.

Crucially, the manager ensures that initiatives progress on time, within scope, and under budgetary constraints. Embracing robust project management methodologies, the Event Operations Manager navigates daily responsibilities while meticulously tracking Key Performance Indicators (KPIs) to drive and measure triumphs.

**Educational**:Bachelor’s in project management

**Salary**: 16,000 - 18,000 Saudi riyals as per the Saudi experience

**Visa**: If under Visit Visa then 45days max should be in hand remaining

**Qualification **:Previous work experience required as a Project manager

or relevant certificate.

**Report To**: Operation Director

As an Event Project Manager, you will be the primary point of contact for our clients, responsible for managing client relationships and developing the business, overseeing project execution and financials, and ensuring that client expectations are met or exceeded in addition to meeting agency targets. You will work closely with internal teams to deliver successful events, from concept through to execution, while maintaining a focus on client satisfaction and project profitability.

Project managers need to balance creativity with logistics, financial planning, and vendor management duties. They should excel at multitasking and balancing big-picture concerns like venue and contractor selection with details like décor and meal planning, effectively utilizing resources and personnel to stage large
- and small-scale event and exhibitions.

**Key Responsibilities**:
**Client Relationship Management**:

- Serve as the main contact for assigned clients, maintaining strong, ongoing relationships.
- Understand client needs and objectives and translate these into clear event briefs.
- Proactively communicate with clients, providing regular updates and managing expectations.
- Developing business by turning briefs into real business, approaching new clients, and building strong relations.

**Project Management**:

- Oversee the planning, execution, and delivery of events, ensuring all projects are completed on time, within scope, and on budget.
- Coordinate with internal teams (creative, production, logistics, etc.) to ensure seamless event delivery.
- Prepare and manage project detailed brief, timelines, budgets, and post-event reports.

**Financial Management**:

- Monitor project budgets and ensure profitability.
- Approve invoices and manage client billing in collaboration with the finance department.

**REQUIRED SKILLS & EXPERIENCE**:
Project managers balance logistics, financial management, and detailed event-planning tasks. Most event project managers have at least a bachelor’s degree and the following skills:
1. Advanced computer skills with high proficiency in Microsoft Office and ERP

2. Excellent Verbal communication skills

3. Commercial awareness in all stages of the project. Numerical skills

4. Ability to work under pressure with high agility and flexibility.

5. Excellent problem-solving skills.

6. Excellent analytical skills.

7. Organizational skills.

8. Interpersonal skills.

9. High integrity.

10. Team spirit: positive, supportive, calm under pressure.

11. **Event planning** - a background in event planning is key in this role, as most events have many elements that need to work together in order to create a positive experience for guests, demonstrated knowledge of Project Management Life Cycle methodologies (e.g., PMI PMBOK).

12. **Project management** - experience with project management principles and best practices is very helpful in this role to ensure that event elements are organized, and event teams stay on schedule

13. **Vendor relationship management** - event project managers work with many vendors leading up to events, so skills with relationship management and negotiation are vital

14. **Logistics skills** - this role requires significant logistics planning and management, so the ability to make decisions about several logístical elements of an event is essential for event project managers

15. **Budget management** - event project managers also oversee financial elements of event planning and execution, so budget and financial management skills are vital

16. **Communication skills** - effective written and verbal communication is also essential in this role, since event project managers need to work with internal teams, clients, and external vendors

**TOOLS OF THE TRADE**:
He/she should be able to use standard office equipment as well as the following:
1. Project management software (ERP SYSTEM)

2. PMP, Prince2 or SCRUM

**DUTIES AND RESPONSIBILITIES**:

- As an Event Project Manager, demonstrates the team’s vision in day-to-day activities and client initiatives.
- Partners with Team Members to hel

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