Document Control Lead

6 days ago


Jeddah, Saudi Arabia SNC-Lavalin Full time

**Job Summary**

The Document Control Lead is responsible for the overall management of the Document Control function and Document Control resources on the programme.

**Key Task and Responsibility**

This role will
- Lead document control activities and tasks and delegate to the project document control team as required
- Establish and manage a capable document control team on the programme
- Consult and liaise with the project team and Regional Document Control Manager on any Document Control resource requirements
- Develop essential document control workflows, plans, procedures and guidelines as part of the programme.
- Implement the document control procedures, processes and protocols for the programme
- Support audits activities (internal, external, third party) to meet regulatory and quality requirements.
- Provide training and orientation to project team members and the document control team to ensure collaboration and seamless document workflow engagement throughout the programme.
- Provide knowledge transfer and guidance to the document control team and project teams on documentation and systems used on the programme.
- Manage document control focal points for individual projects and consultants.
- Manage the electronic document management system and SharePoint. Provide functional expertise for continuous improvement of the systems
- Develop and implement quantifiable metrics to determine the quality of documents being processed by the document control team with reference to optimum turn around time or service level agreement.
- Constant coordination with other discipline groups or departments to ensure maximum efficiency in document collaboration

Note: All of the above documented tasks and responsibilities are intended as a guide and should not be taken as a definitive list. Atkins reserves the right to vary and add duties as necessary.

**Qualifications Required**
- Diploma or equivalent qualification

**Experience Required**
- Min 15 years of experiences in relevant organizations on large programmes/projects
- Acting as custodian of project information and ensuring confidentiality of critical program/project information
- Proven track record in the delivery of large multi-functional program/projects.
- Establishing effective document control teams.
- Development of custom-tailored documentation processes relevant for the services and incorporating client requirements into key documentation including brand and quality of templates and processes.
- Experience in functional requirements mapping for EDM system development
- Experienced on developing workflows in multiple EDM Systems

**Auxiliary Requirements**
- Must be able to communicate confidently in both written and spoken English.
- High level of computer literacy, especially in Windows, MS Office (Word, Outlook, Excel and PowerPoint).
- Must have experience working with multiple EDMS systems.
- Experience and understanding of ISO 9001 quality requirements.
- Must have experience in MS SharePoint
- Arabic translation advantageous but not essential

**Job Specific Competencies**
- Technical knowledge of electronic document management, Information & Retrieval Systems, and technological operations
- Manage document control teams and coordinate document control functions
- Strong leadership skills with good people skills essential in communicating directly with the document control staff, clients, consultants, agencies and authorities
- Produce reports, upholding legal business requirements including ISO 9001 Quality records requirements and communications system
- Coordinate and strategically manage budgets and detail oriented



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