Secretary (Saudi National)
2 months ago
Parsons is seeking an experienced Secretary to support our project team working on a large-scale infrastructure construction project. This position will play a pivotal role in ensuring the smooth and efficient operation of administrative tasks and will provide comprehensive secretarial and administrative support to the project management team, contributing to the successful completion of the project.
Key Responsibilities:
- Provide high-level administrative support to the project management team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Organize and maintain project documents, including contracts, permits, drawings, and correspondence, ensuring accurate record-keeping and easy retrieval of information as needed.
- Serve as a point of contact for internal and external stakeholders, including contractors, suppliers, and government agencies, handling inquiries and facilitating communication between parties as necessary.
- Arrange and coordinate project meetings, prepare agendas, and take minutes to document discussions, action items, and decisions made during meetings.
- Assist in the preparation of project reports, presentations, and other documentation for stakeholders, ensuring accuracy, completeness, and adherence to deadlines.
- Monitor project-related expenses, process invoices, and maintain financial records in compliance with company policies and procedures.
- Handle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.
- Proactively identify and resolve administrative issues and challenges to ensure the efficient operation of the project team.
- Perform additional administrative tasks and support functions as assigned by project management, contributing to the overall success of the construction project.
Qualifications:
- Bachelor's degree in business administration, project management, or a related field preferred.
- Proven experience as a secretary, administrative assistant, or similar role, preferably in the construction industry or a related field.
- Minimum of 5 years of experience in the construction industry, with minimum 2yrs+ experience in GCC (KSA experience ideally).
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
- Attention to detail and accuracy in data entry, document management, and record-keeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
We have other current jobs related to this field that you can find below
-
Executive Secretary(Saudi National)
3 weeks ago
Jeddah, Saudi Arabia Saudi Diyar Consultants Full timeLooking for professional, energetic and self-motivated executive secretary with excellent communication and administrative skills. **Primary Responsibilities: -** - Managing meetings calendar - Answering and forwarding phone inquiries - Coordinating travel plans - Printing reports, agendas, and other materials for meetings - Taking minutes at meetings and...
-
Secretary (Saudi National)
3 weeks ago
Jeddah, Saudi Arabia Parsons Full timeParsons is seeking an experienced Secretary to support our project team working on a large-scale infrastructure construction project. This position will play a pivotal role in ensuring the smooth and efficient operation of administrative tasks and will provide comprehensive secretarial and administrative support to the project management team, contributing...
-
Secretary (Saudi National)
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Parsons Full timeParsons is seeking an experienced Secretary to support our project team working on a large-scale infrastructure construction project. This position will play a pivotal role in ensuring the smooth and efficient operation of administrative tasks and will provide comprehensive secretarial and administrative support to the project management team, contributing...
-
Secretary
2 weeks ago
Jeddah, Saudi Arabia Haji Husein Alireza & Co. Full time**Job Requirements**: - Dealing with daily incoming and outgoing letters and parcels without prolongation or delay. - Preparing dates for meetings, reservations and vacations. - Archiving work files, circulars and notes. - Preparing management reports. - Receiving calls to the manager's office. **Job Requirement** - Bachelor's degree of Business...
-
Secretary
2 months ago
Jeddah, Saudi Arabia Rahal National Co. For Services Ltd. Full time**Secretary Duties and Responsibilities** Secretaries are typically the first impression of your company, often working at a front desk. They might perform tasks such as keeping files, booking meetings, setting appointments and managing day-to-day operations of a company. Secretaries might have access to customer accounts and may be required to resolve a...
-
Secretary (Saudi National)
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Parsons Corporation Full timeJob Description:Parsons is seeking an experienced Secretary to support our project team working on a large-scale infrastructure construction project. This position will play a pivotal role in ensuring the smooth and efficient operation of administrative tasks and will provide comprehensive secretarial and administrative support to the project management...
-
Secretary (Saudi National)
3 weeks ago
Jeddah, Makkah Province, Saudi Arabia Parsons Corporation Full timeJob Description:Parsons is seeking an experienced Secretary to support our project team working on a large-scale infrastructure construction project. This position will play a pivotal role in ensuring the smooth and efficient operation of administrative tasks and will provide comprehensive secretarial and administrative support to the project management...
-
Executive Secretary
2 months ago
Jeddah, Saudi Arabia Executives Plus Full timePosition ID: 201697 **Location** Jeddah, Saudi Arabia **Years of Experience** 4 - 6 **Visa Requirement** Transferable iqama only **Gender** ANY **Age Range** 25 - 30 **Nationality** Saudi / Arab **Background** Previous experience as Board Secretary in a public listed company. **Language** Arabic / English **Education Level** Bachelor...
-
Executive Secretary
4 weeks ago
Jeddah, Saudi Arabia Executives Plus Full timePosition ID: 201697 **Location** Jeddah, Saudi Arabia **Years of Experience** 4 - 6 **Visa Requirement** Transferable iqama only **Gender** ANY **Age Range** 25 - 30 **Nationality** Saudi / Arab **Background** Previous experience as Board Secretary in a public listed company. **Language** Arabic / English **Education Level** Bachelor...
-
Secretary (Saudi National)
3 weeks ago
Jeddah, Saudi Arabia Parsons Corporation Full timeJob Description: Parsons is seeking an experienced Secretary to support our project team working on a large-scale infrastructure construction project. This position will play a pivotal role in ensuring the smooth and efficient operation of administrative tasks and will provide comprehensive secretarial and administrative support to the project management...
-
Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Rahal National Co. For Services Ltd. Full timeSecretary Duties and ResponsibilitiesSecretaries are typically the first impression of your company, often working at a front desk. They might perform tasks such as keeping files, booking meetings, setting appointments and managing day-to-day operations of a company. Secretaries might have access to customer accounts and may be required to resolve a...
-
Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Rahal National Co. For Services Ltd. Full timeAs a necessary part of your team, Secretaries must have excellent time management skills and be able to multitask. Patience, organization skills and a can-do attitude are important. Secretaries should also have basic computer skills.Here are several other skills and qualifications Secretaries should have:High school diploma or GED 2+ years of clerical...
-
Executive Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Executives Plus Full timePosition ID: 201697LocationJeddah, Saudi ArabiaYears of Experience 6Visa RequirementTransferable iqama onlyGenderANYAge Range2- 30NationalitySaudi / ArabBackgroundPrevious experience as Board Secretary in a public listed company.LanguageArabic / EnglishEducation LevelBachelor DegreeCorporate/Board SecretaryWork: OnlineBased: Jeddah, KSAReport to: Board of...
-
Executive Secretary
3 weeks ago
Jeddah, Saudi Arabia Alpha Health Care Full timeShould be Saudi Nationality Should have previous experience as Secretary Should be able to speak/write English Should be active Work time - 10AM to 6PM, Fridays off. Ability to commute/relocate: - Jeddah: Reliably commute or planning to relocate before starting work (required)
-
Executive Secretary
7 days ago
Jeddah, Saudi Arabia Sealy Mattress Middle East Full timeSealy Mattress Middle East, a well-established company in the consumer goods industry in the MENA region, is currently seeking an Executive Secretary to join their team. With a history dating back to 1990 and a strong partnership with Sealy Inc. USA, the company operates a state-of-the-art production facility in Jeddah, Saudi Arabia. Sealy Mattress Middle...
-
Executive Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Alpha Health Care Full timeShould be Saudi NationalityShould have previous experience as SecretaryShould be able to speak/write EnglishShould be activeWork time - 10AM to 6PM, Fridays off.Ability to commute/relocate: Jeddah: Reliably commute or planning to relocate before starting work (required)
-
Corporate/board Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Executives Plus Full timePosition ID: 201696LocationJeddah, Saudi ArabiaYears of Experience10 - 15Visa RequirementTransferable iqama onlyGenderANYAge Range2- 35NationalitySaudi / ArabBackgroundPrevious experience as Board Secretary in a public listed company.LanguageArabic / EnglishEducation LevelBachelor DegreeCorporate/Board SecretaryWork: OnlineBased: Jeddah, KSAReport to: Board...
-
Executive Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Sealy Mattress Middle East Full timeSealy Mattress Middle East, a well-established company in the consumer goods industry in the MENA region, is currently seeking an Executive Secretary to join their team. With a history dating back to 1990 and a strong partnership with Sealy Inc. USA, the company operates a state-of-the-art production facility in Jeddah, Saudi Arabia. Sealy Mattress Middle...
-
Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia Rahal National Co. For Services Ltd. Full timeAs a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.You will assist colleagues and executives by supporting them with planning and distributing information.You will be the point of reference for all queries, requests or issues and will be an integral part of the company's...
-
Executive Secretary
2 weeks ago
Jeddah, Makkah Province, Saudi Arabia SOES Full timeProvide office support services in order to ensure efficiency and effectiveness within theBand OfficeMain Activities, Receive, direct and relay telephone messages and fax messages, Direct the general public to the appropriate staff member, Maintain the general filing system and file all correspondence, Assist in the planning and preparation of meetings,...
