Document Controller
1 week ago
**Role Purpose**
Controlling the design & engineering submittals to ensure processes are streamlined and well-coordinated
**KEY ACCOUNTABILITIES & ACTIVITIES**
- Document Controllers manage and oversee documents for portfolio of projects.
- Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up.
- Perform document storage duties which involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded.
- Handle the retrieval of documents as directed and able to retrieve documents and data quickly and efficiently when needed.
- Edit or review documents like check for signatures and dates or as much as drafting and editing sentences.
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
- Using ACONEX Document Management System.
- Registering all incoming and outgoing correspondences, MoMs, drawings & technical submittals.
- Maintaining a register of all incoming and outgoing letters, stamping, and recording of letters before circulating for distribution to the Project Manager as set out in Project Communication and Document Control.
- Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow.
- Maintaining all files within the Filing Department
- Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
- Coordination with the respective Project Managers, Secretaries, and other staff to ensure correctness of the records.
- Successful closeout and handover of documentation as required by line manager.
- Regular periodic backup (electronic copy) of project documents.
- Maintaining all tracking records and ensuring that they are marked when a file is taken from the document.
**BACKGROUND, SKILLS & QUALIFICATIONS**
- Must be able to communicate confidently in both written and spoken English.
- Demonstrable track record in the delivery of large multi-functional projects.
- In-depth knowledge of document control systems and procedures.
- Act as administrator for document control software such as Aconex.
- Ability to think cross-functionally to assist hospitality team members.
- Positive and agile personality with an ability to work in a dynamic environment.
- Professional proficiency in English (written and verbal).
**Qualifications**
- Higher education diploma or equivalent in a related field. College Diploma or University Degree is a plus, but not required if professional experience within the field is sufficient.
- +5-years professional experience within a similar DC role is requisite.
- Previous work experience in the field of Architecture or Engineering services as a document controller is a plus.
- In depth knowledge in Aconex
**Job Type**: Contract
Application Deadline: 01/07/2024
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