Bid/proposals Manager

1 week ago

Riyadh, Saudi Arabia SYSTRA Full time

Country/Region: SA- Field: Business Development, Tendering, Marketing & Commu- Location: Riyadh, SA- Type of Contract: Permanent- Level of experience: 10-15 years- Job number:
**Context**:
The Bid / Proposals Manager has the responsibility of managing all phases of the company’s proposal process and oversees all proposal activities to develop compliant, complete, responsive, competitive, high-quality proposals. The Bid / Proposals Manager has the responsibility of managing all phases of the company’s proposal process and oversees all proposal activities to develop compliant, complete, responsive, competitive, high-quality proposals and presentations. Systra seeks an energetic and highly motivated self-starter to join our Systra KSA Team as a Bid/Proposals Manager. This role reports to the KSA Operations & Bids Director.

**Main duties**:

- Full ownership and leadership of the proposal planning, kick-off, development and delivery process.
- Develops budget estimates to determine the level of effort it will take for the entire Core Services team to prepare the proposal documents. This includes efforts required by the proposal coordinators, graphic artists, desktop publishers, editors, and print production personnel.
- Drives compliance with corporate governance and approval processes, without exception
- Required to work independently and as a team.
- Performs detailed analysis of RFP documents to assess requirements and prepares questions for clarifications sent to the client
- Develops a detailed compliance matrix and schedule outlining the entire proposal process through proposal delivery
- Schedules and facilitates proposal development kickoff meeting in which both internal and external participants attend to discuss the proposal requirements, review the compliance matrix and identify individuals responsible for each section of the RFP response, and review proposal development schedule as a team
- Collaborates with the Capture Manager throughout the entire proposal development process.
- Responsible for writing nontechnical portions of the proposal (i.e., project descriptions, resumes, team qualifications, various management plans, etc.)
- Works closely with Contracts to ensure all financial and legal requirements and proposal forms have been addressed and executed per RFQ/RFP requirements.
- Serves as the primary point of contact to all team members (internal and external) for questions related to RFP requirements
- Reviews all proposal draft and final document versions to ensure responsiveness to RFP, thoroughness, accuracy, and quality while ensuring the document layout and design maximizes the selling impact and readability of the proposal through effective visualizations
- Responsible for conducting a quality review of the final printed proposal documents and perform a detailed compliance check against the RFP requirements to ensure the submission is of high quality, and accurate.

**Degrees**:

- Bachelor degree

**Other degrees**:
**Technical skills**:

- Experience of bid management from opportunity identification through to project delivery
- Proven capability in bidding and winning projects
- Ability to provide valuable input into opportunity qualification, win strategies, commercial discussions and solution design
- In depth knowledge and awareness of industry best practices and initiatives
- Sound commercial understanding and risk management skills

**Personal qualities**:

- Experience in similar role preferred.
- Excellent written and verbal communication skills.
- Proficient, organized, with a strong focus on quality output
- Work calmly under pressure and to tight deadlines with meticulous attention to detail
- Self-starter, proactive and able to work on own initiative with mínimal supervision
- Excellent at handling multiple tasks, multiple stakeholders and competing demands in a corporate environment
- Strong ability to communicate effectively through all mediums and at all levels, both internally and externally
- Culturally aware and comfortable working in an international corporate environment
- Ability to establish and maintain positive relationships with internal clients
- Advanced computer skills

**Job Segment**:Compliance, Pre-Sales, RFP, Marketing Manager, Risk Management, Legal, Sales, Marketing, Finance

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