Document Controller
4 weeks ago
JLL supports the Whole You, personally and professionally.
**Job Title**: Document Controller (KSA Nationals only)
**Department**: Project and Development Services (PDS)
**Location**: Riyadh, Saudi Arabia
**Job Summary**: The Document Controller is responsible for managing and controlling all project documents and records within the PDS team in Riyadh. This role requires meticulous attention to detail, strong organization skills, and the ability to handle large volumes of documentation to ensure smooth and efficient project operations. As a KSA National, you will play a critical role in ensuring compliance with local regulations and standards.
**Key Responsibilities**:
**Document Management**:
Receive, register, and distribute incoming and outgoing project documents including drawings, specifications, reports, and other related documentation.
Maintain accurate file structures and ensure proper version control of all documents.
Organize and maintain the document control system, ensuring documents are easily accessible to authorized personnel.
Maintain a secure and confidential document control repository
**Document Control Processes**:
Implement and maintain document control processes and procedures in line with company policies.
Monitor and track document status and ensure timely review, approval, and distribution.
Conduct regular quality checks and audits to ensure accuracy and compliance with established standards.
Collaborate with cross-functional teams to facilitate effective document control throughout the project lifecycle.
**Collaboration and Communication**:
Assist project team members in accessing, retrieving, and updating project documents as needed.
Ensure effective communication of document control processes and requirements to project team members.
Act as a key point of contact for document-related queries and provide support as required.
**Compliance and Reporting**:
Ensure compliance with relevant local regulations, standards, and client requirements.
Generate and maintain accurate document control reports, including tracking and monitoring of document status, approvals, and distribution.
**Requirements**:
KSA National only with a Valid Passport or KSA National ID (KSA National).
Bachelor's degree in a relevant field.
Proven experience as a Document Controller within the construction or real estate industry is preferred.
Familiarity with local regulations and requirements related to document control.
Proficiency in document control tools and software. ACONEX experience is a must.
Strong attention to detail and ability to manage large volumes of documentation.
Excellent organizational and time management skills.
Effective communication and interpersonal skills.
Ability to work independently and collaboratively in a team environment.
Fluent in both written and spoken Arabic and English.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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