Document Controller
2 weeks ago
**Responsibilities**:
- Manage records and document control activities.
- Create, use, and handle a Document Numbering System for engineering and construction documents.
- Identify and interact with internal and external stakeholders regarding document control and record management.
- Support proposal preparation with exposure to various contracting methodologies.
- Maintain relationships with other functions related to Document Controls.
- Facilitate the preparation of information for progress measurement.
- Understand the design and construction management relationship to Document Controls responsibility.
- Perform daily tasks as assigned by the Document Control Manager.
- Ensure compliance with project QA/QC standards.
- Support the Project Team in managing existing and project-generated documents and reports, ensuring proper handover/turnover.
- Utilize documentation systems across various platforms.
- Use EDMS to manage coordination, interface, and interactions with internal disciplines, external teams, and third parties.
- Produce regular effective action items for program leadership with weekly and monthly updates.
- Use Adobe Creative Suite or similar software to assist in developing and packaging various document deliverables, including proposals and qualifications.
- Implement and improve Document and Record Management Systems and Document Control Processes.
- Train staff on the Project Documentation System usage and access.
- Maintain confidentiality of sensitive documentation and understand the Project Information Dispensation Protocol.
- Ensure end-users have the latest revision of Project Documentation and maintain the document Audit & Change Trail.
**Qualifications**:
- Bachelor’s degree in Commerce or Business Administration.
- 2+ years of experience in managing EPC projects in a fast-paced environment, with PMC experience being desirable.
- Strong experience with ACONEX, Microsoft Office 365 SharePoint, Word, Excel, Outlook, and PowerPoint.
- Highly motivated and capable of functioning well in a fast-paced environment.
- Excellent interpersonal, organizational, and communication skills.
- Strong attention to detail and ability to deliver accurate documentation and task completion.
- Hands-on experience managing multiple tasks, changing demands, and meeting deadlines.
- Working knowledge of company organizational structures, terminology, policies, and procedures.
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