Head of Logistics

8 months ago

Riyadh, Saudi Arabia Tahaluf Full time

**Company Description**
Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat, as well as establishing Saudi-born brands, such as InFlavour, a not-to-be-missed meeting place for the global Food & Beverage industry.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:

- Work within a **highly dynamic business** with the **energy and style of a start-up**:

- Be part of **building a business** that is launching new products and events at scale
- Grab an opportunity to **accelerate your career** and make a real impact.

**Responsibilities**:
360 LOGISTICS FUNCTION
- Leading from the front, the Production Logistics Head is responsible for managing milestones / timelines to ensure all speaker logístical planning efforts are on point
- Ensure that all applicable legislations laid by SCEGA for speaker screening are met with on-time data sharing
- Manage and maintain strong relationship with 3rd party service providers to support the logistics function
- Seek logístical efficiencies, financial, operational, and practical
- Negotiate hotel rates, agreements signing off, and payment terms are agreed for each event season
- Liaise with the relevant government entities to manage the entire process of visa issuing for speakers / staff
- Monitoring cost control and project deliverables within project budget along with savings, where applicable
- Liaise and coordinate with government stakeholders in a seamless logistics operations delivery, as and when required
- Drive execution of event logistics plans to support project plan

PEOPLE MANAGEMENT
- Managing the entire logistics and admin team for a seamless event delivery
- Day-to-day management of the logistics and admin team and troubleshoot any team related issues
- Management of all logistics, preparations and manpower for each event (including internal staff, volunteers, freelancers, consultants, interns, venue partners, and suppliers)
- Recruit and train new team members and contractors as and when required
- Manage, coach and develop a high performing team that meets agreed objectives and delivers best practice results, added value and continuous improvements

ON-SITE MANAGEMENT
- Manage all 3rd party service providers and ensure service delivery excellence with the highest standards
- Manage and escalate any speaker related issues to the line manager
- Resolve pressing matters with all service providers, speakers, event partners, and the team
- Ensure service delivery is met with highest standards of customer service by the team and service providers
- Ensure that all functions under supervision operate in accordance with health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and the speakers

**Qualifications**
- Educated to degree level or equivalent

**Additional Information** Core Benefits**:

- Medical Insurance for individual and family
- Annual leave - 25 days or 28 days (for senior managers)
- Manager and above, School fees contribution, 40,000 SAR per child per year, up to a max of three children
- Wellbeing Benefits
- Remote working on Sundays
- Working anywhere - 1 month every year, or for senior managers and above, 2 months every year

**Additional Expat Benefits Only**:

- Paid visa costs - individual and family up to a max of three children
- Paid flight to Riyadh (for you and your dependents)
- 60 days accommodation or suitable serviced apartment from your arrival date. Alternatively

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