Executive Assistant
3 weeks ago
**Job Description Summary**: An exciting support function opportunity in KSA to work as an executive assistant to the Country General Manager of BD, Saudi Arabia.
**We are the makers of possible**:
BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
Headquartered in the United States, BD has a presence in virtually every country and partners with organizations around the world to address some of the most challenging global health issues.
**Why join us?**:
A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.
Become a **maker of possible **with us
**About the role**:
The Executive Assistant will be supporting the Country General Manager (CGM) with his day-to-day administrative needs and organizational duties with overall supervision of office environment and supporting the CGM in designing and implementing office policies and related communication by establishing standards and procedures.
**Main responsibilities will include**:
- Responsible for the effective coordination and follow-through of the activities and commitments of the CGM by producing and managing an integrated master calendar of key events, dates, and deadlines that are critical to the conduct of the BD KSA’s business.
- Coordinates the meetings and agendas for CGM Meetings, as well as the BDX Annual events. Records the minutes for CGM meetings; and as needed, the executive sessions. Assists with the development and implementation of the ROR and Key Business reports.
- Responsible for ensuring smooth and successful meetings that are associated with the responsibilities of the CGM. This includes the overall arrangements and details of scheduling meeting rooms, preparing agendas, catering menus, room set-up, and equipment needs.
- Functions as the executive assistant to the CGM creating correspondence, reports, tracking sheets, and other materials; coordinating travel arrangements, assisting with projects, ability to manage all aspects of communication, etc. This will require involvement in preparation of presentations, involvement in meetings, assistance in project plan development, budget and spend control.
- Assists with document preparation and electronic and hard copy archiving. Provides historical reference by developing and using filing and retrieval systems and recording meeting discussions. Maintains records as advised by CGM.
- Arranges CGM’s travel and process country related invoices. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Facilitates regularly scheduled meetings with CGM’s team members and throughout the organization in order to foster administrative support efficiencies and effectiveness.
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents/reports; collecting and analyzing information; and initiating telecommunications. Secures information by completing database backups.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
- Completes projects by assigning work to clerical staff and following up on results. Performs other duties as necessary
**About you**:
- Bachelor’s degree in business administration or management.
- 4 years of relevant experience as an executive assistant and knowledge of Executive level.
- Excellent interpersonal and communication skills, with English and Arabic language skills.
- Ability to work independently with little supervision & with diverse teams.
- Proficiency with Microsoft Office Suite. Experience with Microsoft SharePoint & Microsoft Teams/ Word/Excel/PowerPoint.
- Ability to plan, coordinate and prioritize work.
- Strong team player that fosters a team approach in meeting the country goals.
- High personal integrity and ethical standards.
- Pro
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