Executive Technical Assistant
22 hours ago
Role Purpose
This role is responsible for organizing and coordinating all activities of the CEO’s office to ensure efficient conduction of the day-to-day business activities, and to provide the necessary administrative, technical and secretarial support to facilitate the work of the CEO. Also, assist in communication and coordination with the relevant stakeholders and any other assignments requested by the CEO.
Key Functional Accountabilities and Activities
**Technical Assistance and Office Management**
- Prepare technical documents and briefs on emerging issues or areas of concern at the CEO’s request.
- Prepare all communications, briefs, talking points and speeches needed by the CEO.
- Review all documentation and correspondence being managed within the Office of the CEO to ensure that the content is technically accurate, conduct quality checks and ensure the recipients are addressed correctly.
- Assist the CEO on a wide range of issues which include collecting, analyzing and summarizing all relevant data and soliciting information from internal stakeholders.
- Lead the coordination with the respective function with regards to the automation and digitalization of all related activities related to the CEO executive office ensure efficiency and role modelling the digital transformation in the ICD.
- Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
- Coordinate with the concerned functions to plan CEO Missions inside and outside the headquarter.
- Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
- Ensure efficient tracking and follow up of the action items resulting from and addressed by the CEO.
- Secure appropriate signatures and track documents through the approval process on behalf of the CEO.
- Serve as the custodian for all documentation being managed within the Office of the CEO by maintaining an archive for critical documents and ensure ease of reference for subsequent use.
- Coordinate the logistics relating to events that the CEO will attend, with support from the concerned functions.
- Liaise with the concerned stakeholders to collect / consolidate inputs to prepare and present ad-hoc and periodic reports and brief, as requested by the CEO.
- Coordinate and manage efficient and effective communication channels between ISDB Management, Group Entities and the CEO.
- Manage and coordinate the reception of guests/visitors including arrival / departure scheduling considering established protocols and procedures.
- Provide administrative support to the CEO to increase his availability for executive level responsibilities.
- Planning and making logistics/arrangements for the CEO travel on ICD missions: Obtaining approval for missions being undertaken, overseeing travel bookings and hotel reservations as well as the per diem requirements prior to undertaking work related travel, settling expense claims at the conclusion of an ICD mission.
- Managing all correspondences relating to business missions in a timely and efficient manner.
**Department Correspondence, Mail and Meeting arrangements**:
- Attend meetings in the Office of the CEO, as required, to capture the key points of discussion. Follow up post completion, and ensure that the directives issued are accomplished in a timely manner
- Manage the schedule of the CEO for all meetings and appointments with staff internally as well as with outside visitors in a timely and efficient manner.
- Manage the CEO’s meetings logistics, arrangements, invitations, agenda, etc. with support by the related departments/functions.
- Ensure the performance and effectiveness of the Office by developing Keys Performance Indicators (KPI’s)
- Manage and supervise the planning process and activities in the office.
- Ensure implementation and running of follow up Systems.
- Attend meetings as designated by the CEO, take minutes of the meeting for follow up and issue tracking.
- Coordinate and follow up on all matters of importance resulting from and addressed to the CEO, with relevant parties internally, to solicit the required information in a timely manner.
- Coordinate with the Department/ Function Head to communicate and make arrangement to schedule their appointments with the CEO.
- Coordinate domestic and international travel, including flight, hotel and car rental reservations to ensure all arrangements are made on time for smooth travel.
- Manage all mails, documents, and correspondences to the CEO’s office to ensure efficient and timely communication and necessary follow up.
- Assist the CEO in delivering his/her public speaking commitments by documenting the broad requirement and outline and following up with concerned departments to develop the required material.
Qualifications/ Professional Experience
- At least 6 year(s) of experience in Executive / Secretarial / Office Management role preferably in similar institutions. Additi
-
Senior Technical Assistant
3 days ago
Jeddah, Saudi Arabia Islamic Development Bank Full timeSECTION I: JOB PURPOSE Under the overall guidance of the General Manager of the Trade & Business Development (T&BD) Department and the Division Manager of the Trade Development Division, and in direct supervision with the AfTIAS Program Manager. SECTION II: KEY RESPONSIBILITIES* Expertise and Consultancy* - Provide technical assistance, high level...
-
Executive Assistant
7 months ago
Jeddah, Saudi Arabia hirebloc Full timeI'm currently hiring for one of the largest groups in GCC, existing since 75 years. Job description Job Title - Executive Assistant/ Personal Assistant Experience - Prior experience in the same field mandatory Location - Jeddah, Saudi Arabia Compensation - 10-13000 Riyals Roles & responsibilities - Act as a key point of contact for executives, facilitating...
-
Executive Vice President
2 weeks ago
Jeddah, Saudi Arabia Delta Executive Search Full timeOur client is looking to add a Head of Corporate Development with at least 7 years of M&A or Corporate Development experience in the Consumer and Hospitality space. The individual will report directly into the CEO Prepare, communicate and guide the process, timeline and key deliverables Oversee global 'exploration', defining new markets and market entry...
-
Executive Assistant
2 weeks ago
Jeddah, Saudi Arabia Arbete Careers Full timeOur client is a leading provider of Real Estate in Makkah, Saudi Arabia, and is hiring for the position of Executive Assistant to the General Manager. Location: Makkah, Saudi Arabia Years of Experience: 5 Years Plus Education: A Graduate Competitive Salary. Notice Period: Immediate Joiners or Maximum 1 Month Notice Period. Must have a driver's...
-
Executive Assistant
7 months ago
Jeddah, Saudi Arabia MCA Management Consultants Full time**Job Title: Executive Assistant** **Responsibilities**: - Provide high-level administrative support. - Manage schedule, coordinate meetings, and handle confidential information - Assist with travel arrangements and prepare materials for meetings **Qualifications**: - 4-5 years experience assisting CEOs/Directors - Proficiency in Arabic **Salary**:...
-
Executive Assistant
7 months ago
Jeddah, Saudi Arabia Uvera Full time**Job Overview** **Responsibilities**: 1. Calendar, Schedule and Travel Management: - Manage executive calendars and schedule appointments and meetings. - Coordinate travel arrangements and itineraries for executives. - Travel with executives as needed to provide on-site support during meetings, conferences, and events. 2. Communication and...
-
Executive Assistant to Chief Executive Officer
7 months ago
Jeddah, Saudi Arabia شركة مجموعة مودة العالمية لخدمات الفنادق والعمرة Full time**Role Description** This is a full-time on-site role in Jeddah for an Executive Assistant to Chief Executive Officer. The Executive Assistant will be responsible for providing executive administrative assistance and support to the CEO, including managing the CEO's diary, creating expense reports, and providing overall administrative...
-
Executive Assistant
4 weeks ago
Jeddah, Saudi Arabia CV-Library Full timeAre you a dynamic and ambitious Executive Assistant with a proven track record of supporting C-suite executives? This is your opportunity to work at the heart of one of Saudi Arabia's leading multi-faceted corporations, directly supporting their visionary Chairman. In this high-profile role, you will manage complex schedules, coordinate international...
-
Executive Assistant
9 months ago
Jeddah, Saudi Arabia SEA Ventures Full timeCompany Description - ** ABOUT US** SEA Ventures Company is a business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners. - ** OUR VISION** Develop highly skilled entrepreneurial leaders...
-
Executive Assistant
22 hours ago
Jeddah, Saudi Arabia SEA Ventures Full timeCompany Description - ** ABOUT US** SEA Ventures Company is a business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners. - ** OUR VISION** Develop highly skilled entrepreneurial leaders...
-
Executive Assistant to Chairman
7 months ago
Jeddah, Saudi Arabia Infinium Associates Full timeExecutive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and...
-
Executive Assistant
7 months ago
Jeddah, Saudi Arabia Islamic Development Bank Full timeRole Purpose The role entails efficiently coordinating and organizing all activities within the CEO's office for smooth daily business operations. It is focused on providing essential administrative and secretarial support to enhance the CEO's workflow, along with diligent interaction with stakeholders when needed. Key Functional Accountabilities and...
-
Executive Secretary
7 months ago
Jeddah, Saudi Arabia Jamjoom Pharma Full time**Role Summary**: An Executive Secretary maintains the executive’s agenda, plans appointments and meetings, attends meetings and takes minutes, handles phone calls, manages correspondence, arranges travel, maintains records, and assists in various administrative tasks. They ensure efficient coordination and support to executives, allowing them to focus on...
-
Executive Secretary
7 months ago
Jeddah, Saudi Arabia Jamjoom Pharma Full timeJamjoom Pharma has in a very short span of time emerged, as one of the leading pharmaceutical companies in the Afrasia region. The geographical focus of the company is on countries in the Middle East, Africa, and CIS regions. Strategic focus on selected therapeutic categories has contributed to the rapid growth, market acceptance, and overall success of the...
-
Executive Assistant
7 months ago
Jeddah, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full timePerforms special work projects, studies and administrative tasks as assigned. Develops proposals and recommends implementation of modifications and Research Centre improvement to maximize the operating efficiency of areas related to the section/department/etc. **Essential Responsibilities and Duties**: 1. Assists in reviewing and preparing budget, reports,...
-
Executive Office Manager
7 months ago
Jeddah, Saudi Arabia Recruitment JVJ Full timeUrgently looking for an Executive Office Manager / Personal Assistant for a leading 5* Hotel in Jeddah, KSA. Start date is as soon as possible. **Salary**: ﷼18,000.00 - ﷼20,000.00 per month
-
Assistant Chief Engineer
4 days ago
Jeddah, Saudi Arabia Accor HQ Full time**Assistant Chief Engineer** **What you will be doing**: - Organization of engineering administration. - Preventive Maintenance & Repair - Handling, management and sufficient storing of spare parts. - Safety & Fire - The following responsibilities within the frame of work: All technical installation on hotel plant, sewage system, fresh water / desalination...
-
Financial Analyst
7 months ago
Jeddah, Saudi Arabia LOGISTICS EXECUTIVE GROUP Full timeOur client is a leading listed KSA end-to-end Logistics & Infrastructure Investment Firm. They seek an experienced Financial Analyst (Merger & Acquisitions) responsible for identifying, qualifying, and analyzing new investment opportunities for the M&A Team. **Key Responsibilities**: - Evaluate and execute strategic transactions to enhance the financial...
-
Executive Secretary
7 months ago
Jeddah, Saudi Arabia Objectives Recruitment Full timeObjectives Recruitment is currently managing the search for our client, the leading company in the automotive industry. Position: Executive Secretary to the CEO **Job brief** We are seeking a competent Executive Secretary to provide essential support to our high-ranking official. You will play a crucial role in organizing and maintaining the executive’s...
-
Technical Specialist
7 months ago
Jeddah, Saudi Arabia Islamic Development Bank Full timeJob Purpose To assist the Associate Manager in the performance of the Technical Support Section, coordinating the formulation, development and implementation of ISFD's strategy, operational plan and work program in close collaboration with the other divisions in the Fund. In addition, the role support in the coordination of all organizational issues...