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Receptionist

4 weeks ago

Riyadh, Saudi Arabia The Qode FZ LLC Full time

We are looking for a Administrative Assistant to join our growing team in Riyadh.

**Title**: Administrative Assistant

**Reports to**:Senior HR and Administration Manager

**Office**: Riyadh, KSA

**KEY ATTRIBUTES | QUALIFICATIONS**
- Previous working experience as a Receptionist/Personal Assistant/Executive Secretary
- In-depth knowledge of office management systems and procedures
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent communications and interpersonal skills
- Discretion and confidentiality
- Proactive problem solver
- Flexibility and adaptability
- With excellent computer (Microsoft Office) skills
- Excellent judgment and creative problem-solving skills
- Must be self-motivated and proactive, going above and beyond his call of duty
- Possess an ability to work comfortably and efficiently in a collaborative setting
- Ability to work in a fast-paced environment

**KEY AREAS OF RESPONSIBILITY**
- Provide administrative support to ensure efficient operation of office
- Answer phone calls and transfer to the appropriate staff member
- Receive and greet visitors
- Carry out administrative duties such as filing, typing, copying, scanning etc.
- Make travel arrangements for senior staff such as booking flights, cars, hotel or restaurantreservations when necessary
- Support the team by performing tasks related to organization
- Provide information by answering questions and requests
- Maintain supplies inventory by checking stocks to determine inventory level, anticipating neededsupplies, placing and expediting orders for supplies
- Coordinate and organize appointments and meetings
- Assist with on-boarding of new employees
- Company-wide committee facilitation and participation
- Employee safety, welfare, wellness, and health reporting
- Maintaining employee files and filing system
- Assisting with the day-to-day efficient operation of the office
- Coordinate messenger and courier service
- Maintain office filing and storage systems
- Support in activities and company organized events as needed
- Update and maintain databases such as mailing lists, contact lists and client information
- Update and maintain internal staff contact lists and administrative records
- Ensure office equipment is properly maintained and serviced
- Contributes to team effort by accomplishing related results as needed