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CEO Office Coordinator

1 month ago

Riyadh, Saudi Arabia DHS Arabia Full time

We are looking for a CEO Office Coordinator to join our team and coordinate and maintain the schedule for one of our CEO and senior managers. CEO Office Coordinator responsibilities include setting up appointments, managing travel bookings and rescheduling meetings in a timely manner. Ultimately, you will work directly with a senior manager to ensure their schedule and conferences are maintained as needed.

**Responsibilities**:

- Perform other administrative tasks when required
- Send out reminders for scheduled meetings
- Reschedule or cancel meetings in a timely manner
- Manage and confirm travel bookings and arrangements
- Keep stakeholders informed of project timelines and associated deadlines
- Document scheduling processes and keep thorough records
- Distribute incoming mail
- Organize company documents into updated filing systems

**Requirements**:

- Proven work experience as a Scheduling Coordinator or similar role
- Extensive experience with office software, including MS Word, Excel and Outlook Express
- Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices
- Experience in managing travel bookings and arrangements
- Expertise with keeping stakeholders informed of schedule changes and answering queries
- Ability to coordinate meetings with venue availability
- Relevant training and/or certifications as a Scheduling Coordinator