Office Manager, Executive Assistant

7 months ago


Riyadh, Saudi Arabia Avana Companies Full time

Position: Executive Assistant (Arabic)
Location: Saudi Arabia
Hours: Full Time
Years of Experience: At least 10 years
Education: Any degree
Travel: Yes
Relocation: Yes

Key Results
- Recruit and onboard a diverse workforce.
- Promote a positive work environment, ensuring inclusion and engagement. Measured through weekly average pulse rating of the employees.
- Ensure all communications, appointments, presentations, etc. on behalf of the CEO are handled within 24 hours of receipt or 24 hours ahead of due dates.
- Improve efficiency ratio within KSA office by 10%.

**Responsibilities**:
Executive and Personal Assistant
- Manage all incoming communications and messages for the CEO.
- Manage and organize calendars and appointment requests for CEO.
- Manage travel, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
- Attend administrative meetings as required and prepare meeting minutes.
- Creating PowerPoint presentations and proofread documents as directed by CEO.
- Support all YPO network related matters and CEO post graduate studies.
- Assist in any executive/personal errands and duties as assigned by CEO which may include but are not limited to coordination of all vehicle registrations and renewals and arranging doctor appointments.

Office Management
- Manage ALL aspects of Office Management for Saudi Office. This includes but is not limited to planning, purchasing, controlling, and managing all supplies and inventory lists, maintaining all leases and utilities for the office, including scheduling maintenance.
- Becoming fully proficient with all conference room technology and function.
- Assist in all accounting duties such as expense management, client deposit management, petty cash, wire verification, and bill payments.
- Maintain various records and documents for the company.
- Support all Ezdaher administrative needs as required.

Human Resources
- Assist in drafting and updating HR Policies and Procedures.
- Process payroll for KSA office.
- Coordinate with EVP HR for any Admin/HR related matters.
- Ensure the legal standards for employment operations are maintained at all times.

Required Education and Qualification
- Bachelor’s degree holder
- At least 10 year’s accumulative experience (at least 5 years as an EA)
- Great attention to details
- Works with mínimal supervision
- Ability to multi-task and prioritize.
- Organization skills
- Interpersonal skills
- Knowledgeable in MS Office /Office 365
- Ability to travel

Desired Characteristics
- Positive and professional attitude
- Self-motivated
- Able to work in multi-nationality and fast paced environment.
- Trustworthy
- Flexible


  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia D360 Bank Full time

    Executive Assistant - Executive Office The role is responsible for providing high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They keep the executive's communications organized so that they can easily access the most important information without having to sort through...


  • Riyadh, Saudi Arabia Recruitment JVJ Full time

    Urgently looking for an Executive Office Manager / Personal Assistant for a leading 5* Hotel in Riyadh, KSA. Start date is as soon as possible. Please note that for this position, only ladies will be considered. **Salary**: ﷼18,000.00 - ﷼20,000.00 per month

  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia SAFE Full time

    Executive Assistant **Role Summary**: Provides high-level administrative support to top executives in SAFE. Perform various tasks that allow executives to focus on their core responsibilities and ensure the organization's smooth operation. **Main Responsibilities**: - Manage and maintain executives' schedules, appointments, and travel arrangements. -...

  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia Kone Full time

    Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing. - It's...

  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia Alfaisal University Full time

    **Overview**: - Department - ** Student Affairs** - Division - **Student Affairs** - Job Family - **Office Admin. & Support Services** - Reports to - **Dean of Student Affairs** - Location - **Alfaisal University - Riyadh** **Job Summary**: The Executive Assistant is responsible to perform a wide range of administrative and general support duties some of...

  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia Lendo Full time

    Manage scheduling for company's CEO Calendar and day to day meetings - Draft, review and send communications on behalf of company executive(s) - Organize and prepare for meetings, including gathering documents and attending to logistics of meetings - Answer and respond to phone calls, communicate messages and information to the executive - Coordinate travel...

  • Executive Assistant

    8 months ago


    Riyadh, Saudi Arabia SSC Egypt Full time

    Manage the CEO’s calendar, including scheduling meetings, appointments, and travel. - Act as the point of contact between the CEO and internal/external clients. - Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings. - Handle confidential information with integrity. **Requirements**: - Proven...

  • Executive Assistant

    7 months ago


    Riyadh, Saudi Arabia Kroll Full time

    In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate...


  • Riyadh, Saudi Arabia Citigroup, Inc. Full time

    Senior Executive Assistant We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO & executive -level managers. The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and...

  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia FlyAkeed Full time

    **About FlyAkeed**: FlyAkeed is an online platform that helps people book flights and hotels easily. We started in 2017 and are based in Riyadh, Saudi Arabia. Our travel solution simplifies the process of planning and handling work-related travel. **Highlights**: Current funding stage: Series A FlyAkeed is supported by: PIF subsidiary Sanabil Investments,...


  • Riyadh, Saudi Arabia Citi Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO & executive -level managers. The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making...


  • Riyadh, Saudi Arabia Hilton Full time

    Assistant Executive Housekeeper/ Manager Housekeeping An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. **What will I be doing?** As an Assistant Executive Housekeeper, you will be responsible for...


  • Riyadh, Saudi Arabia SHC Full time

    SHC is a dynamic and fast-paced organization dedicated to Management Consulting. We are seeking a highly organized and professional Executive Assistant to support our CEO. This is a critical role requiring a proactive individual with exceptional time management and communication skills. **Responsibilities**: - Calendar Management: Efficiently manage the...


  • Riyadh, Saudi Arabia Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a leading Saudi Arabian construction company. **Job Context**: Working as an **Executive Assistant** entails providing comprehensive administrative support to senior leadership, managing administrative paperwork, coordinating schedules, and occasionally handling private matters. **Key...


  • Riyadh, Saudi Arabia Hilton Full time

    An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests. **What will I be doing?** As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to...


  • Riyadh, Ar Riyāḑ, Saudi Arabia RecruitMe Plus Full time

    Job Title: Executive Office Manager - RiyadhLocation: Riyadh, Saudi ArabiaWe are seeking an experienced and organized Executive Office Manager to oversee our administrative operations and office management in Riyadh. This role involves managing daily office needs, coordinating administrative staff, and serving as a liaison among different departments to...

  • Executive Assistant

    8 months ago


    Riyadh, Saudi Arabia Aram Meem Full time

    ToYou is a leading online Saudi food ordering and delivery super-app with one of the largest and most comprehensive networks of merchants across the Kingdom of Saudi Arabia. We seek to deliver all necessities across the Kingdom, whether they be from restaurants, supermarkets, pharmacies, or more. At ToYou we aim to provide all our customers with a great...

  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia Ghafari Full time

    **Responsibilities**: The Executive Assistant conserves the Project Executive's time and promotes the corporate image internally and externally. Also serves as the liaison between the Project Executive, other key executives and employees. **Essential Job Functions**: - Welcomes visitors, reviews correspondences, arranges company dinners and other corporate...

  • Office Coordinator

    6 months ago


    Riyadh, Saudi Arabia GEO GLOBAL ENGINEERING OFFICE Full time

    Company Description GEO Global Engineering Office is a firm of designers, engineers, planners, and consultants providing professional services to clients in the Middle East. Our innovative and fully-integrated approach brings together a diverse range of skills and knowledge to bear on any given design problem. Role Description This is a full-time, on-site...

  • Executive Assistant

    6 months ago


    Riyadh, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Executive Assistant **to join our team! In this role you will get to perform various clerical support duties for assigned work group. Specific tasks vary depending upon the group to which assigned. May be assigned to a particular project or to a specific unit such as the Mail Room. Most assignments require some...