Secretary

2 weeks ago


المملكة العربية السعودية, Saudi Arabia NPCO Full time

**Job title : Office Secretary**

**Position Information**

**Location : Riyadh**

**Nationality : Saudi only**

**Qualifications & Experience**

**Qualification**:
A minimum of diploma or equivalent college degree preferred, very good in English reading and writing, experience in business management, good in IT and customer services. Knowledge of office management systems and procedures, preferable at least 3 years of experience in the field or in a related area

**Skills**
- Knowledge of general office procedures
- Knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn billing software and electronic medical records
- Ability to operate office equipment (fax, copier, mail, etc.)
- Souled be flexible and very good in customer service.
- Ability to type at least **30** words per minute
- Skillful in proofreading, spelling, grammar punctuation and math.
- Good communication, customer service and relationship-building skills
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills

**Task & Responsibility**
- answering calls, taking messages and handling correspondence.
- acting as a receptionist and/or meeting and greeting clients.
- Assist in the preparation of regularly scheduled reports and reconcile expense reports, typing, preparing and collating reports filing
- Organize and schedule the meetings and the appointments for NPCO Chairman and the company VP's, which will include making agendas, taking minutes and managing the databases.
- prioritizing workloads
- Develop and implement new procedures and administrative systems.
- coordinating mail-shots and similar publicity tasks, Receive, sort and distribute the company mail
- Prepare and monitor invoices, logging or processing bills or expenses.
- Organize travel arrangements, also book conference calls, rooms, taxis, couriers, hotels etc. for the company Chairman and the company VP's.
- Order office supplies and coordinate repairs of the office equipment
- Manage the company Chairman and the company VP's appointments
- Handle sensitive information in a confidential manner

Application Question(s):

- Saudi citizen

**Language**:

- English (required)


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