Administrative Support
3 days ago
**Years of Experience (YOE)**: 2+
**Minimum Qualifications**:
- Diploma in Administration or a related field.
**Required Experience**:
- Proven experience in administrative roles within a project environment.
- Familiarity with documentation management, scheduling, and office software (e.g., Microsoft Office Suite, project management tools).
- **Administrative Support**:
- Provide comprehensive administrative support for the project, ensuring efficient document management and organization.
- Schedule and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- **Communication Coordination**:
- Facilitate communication among project team members and stakeholders, ensuring timely dissemination of information.
- **Document Management**:
- Maintain and organize project documentation, including contracts, reports, and meeting notes, ensuring easy retrieval and compliance with project requirements.
- Assist in preparing and formatting documents, presentations, and reports as needed.
- **Project Tracking**:
- Support the project team in tracking deliverables and timelines, updating project schedules, and preparing status reports for stakeholders.
- Monitor project milestones and deadlines, alerting team members to potential delays or issues.
- **Operational Support**:
- Assist in organizing project materials and resources, ensuring the team has the necessary tools and information for successful project execution.
- Support day-to-day operations to maintain a smooth workflow, addressing any administrative challenges that arise.
**Desired Skills**:
- Strong organizational skills with attention to detail, capable of managing multiple tasks and priorities effectively.
- Excellent written and verbal communication skills, with the ability to interact professionally with team members and stakeholders.
- Proficiency in office software, including Microsoft Word, Excel, PowerPoint, and project management tools (e.g., Trello, Asana).
- Basic understanding of project management principles and methodologies.
**Personal Attributes**:
- Proactive and self-motivated, with a strong work ethic and a positive attitude.
- Ability to work collaboratively in a team environment while also demonstrating independence in task completion.
- Strong problem-solving skills and adaptability to changing project needs and priorities.
**Job Types**: Full-time, Contract
Contract length: 12 months
Pay: ﷼15,000.00 - ﷼25,000.00 per month
Ability to commute/relocate:
- Jeddah: Reliably commute or planning to relocate before starting work (required)
**Language**:
- English (preferred)
Willingness to travel:
- 100% (preferred)
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