Management Support

2 weeks ago


جدة, Saudi Arabia Tractebel Full time

**Job Title: Management Support**

**Location**: Jeddah - Saudi Arabia,
**Department**: Infrastructure
**Reports to**: Product Manager of Infrastructure
**Employment Type**: Full-time

**Job Overview**:
**Key Responsibilities**:

- **Project Coordination**:

- Assist the Product Manager of Infrastructure in managing and overseeing various infrastructure projects in kingdom of Saudi Arabia and Out of kingdom ensuring timely delivery of tasks and milestones.
- Coordinate project resources, schedules, and stakeholder communications to maintain alignment with project objectives.
- Prepare and maintain project documentation, reports, and presentations for internal and external stakeholders.
- **Business Development Support**:

- Work closely with the Product Manager of infrastructure on business development activities, including market research, identifying potential business opportunities, and supporting proposal preparation.
- Assist in the development of business proposals, presentations, and other sales materials for new and existing clients.
- Track business leads, client interactions, and follow-ups to ensure smooth communication with potential partners.
- **Proposal & Bid Preparation**:

- Coordinate and contribute to the development of project bids and RFP (Request for Proposal) responses, ensuring all submissions are accurate and timely.
- Collaborate with internal teams to gather necessary technical and commercial information for proposals.
- **Stakeholder Communication**:

- Serve as a point of contact between the Product Manager of Infrastructure and internal teams, clients, and external partners.
- Facilitate communication and coordination with project stakeholders to ensure that project goals and business opportunities are met effectively.
- **Document Management & Reporting**:

- Prepare detailed project reports, presentations, and financial summaries for executive reviews and client meetings.
- Maintain an organized system for storing project documents, contracts, and business development materials.
- **Research & Analysis**:

- Conduct market analysis to identify trends and opportunities within the infrastructure sector.
- Monitor competitor activities and market developments to provide insights for strategic decision-making.
- **Operational Support**:

- Assist the Product Manager of Infrastructure in the planning and execution of business visits, client meetings, and presentations.- Provide administrative support, including scheduling meetings, managing calendars, and organizing travel plans.
- **Ad-hoc Responsibilities**:

- Support the Product Manager of infrastructure in any additional tasks, including special projects, events, or initiatives that align with the strategic goals of the infrastructure department.

**Key Qualifications**:

- **Education**:
Bachelor’s degree in Engineering, Business Administration, Project Management, or a related field.
- **Experience**:

- 5+ years of experience in Project management, business development, or a similar role within infrastructure or construction sectors.
- Experience working directly with senior leadership and multi-disciplinary teams.
- **Skills and Competencies**:

- Strong project management and coordination skills
- Excellent communication and interpersonal skills
- Strong business acumen and understanding of business development processes
- Ability to multitask and manage multiple priorities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, Asana)
- Ability to work independently and proactively solve problems
- High attention to detail and accuracy
- **Preferred**:

- Experience in the infrastructure or construction industry
- Familiarity with proposal and bid preparation for large-scale projects


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