Administrative Assistant

1 day ago


الرياض, Saudi Arabia Mafan Al Rasam "Atelier21" Full time

**Responsibilities**:

- Answer and direct phone calls
- Organize and schedule appointments and meetings
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Take dictation
- Research and create presentations
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Organize travel arrangements for senior managers
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Cover the reception desk when required
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Answer telephone calls and pass them on
- Manage staff appointments
- Oversee and supervise the work of junior staff
- Maintain up-to-date employee holiday records
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
- Provide polite and professional communication
- Implement clerical duties and administrative processes
- Conduct data entry
- Confirm restaurant reservations for senior staff

.....................................................................................................................................................

**Language**:

- English (required)



  • الرياض, Saudi Arabia AZAD PROPERTIES Full time

    We are seeking a diligent and organized individual to join our real estate team as an Administrative Assistant. This position is crucial for providing high-level administrative support, ensuring smooth office operations, and aiding in the coordination of various real estate processes. This role offers a great opportunity for career development within the...


  • الرياض, Saudi Arabia Mafan Al Rasam "Atelier21" Full time

    **Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments and meetings - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book travel arrangements - Submit...


  • الرياض, Saudi Arabia LyondellBasell Industries Full time

    Location: Riyadh, SA, 13519- Req ID: 86638- Facility: Riyadhi-7401- Department: LyondellBasell Arabian Limited- Division: Olefins and Polyolefins, Refining**Basic Function**: The primary objective of this position of an office administrator in Riyadh office is to ensure the smooth and efficient operation of the office environment. This involves overseeing...


  • الرياض, Saudi Arabia Govcio LLC Full time

    Overview: GovCIO is currently hiring for an Administrative Assistant, Government Relations Officer to provide Salient Arabia Military Support (SAMS) company with support to execute general government platform and administrative support responsibilities in the SAMS office. This position will be located in Riyadh, SA and will be an onsite...


  • الرياض, Saudi Arabia World Bank Group Full time

    **Administrative Assistant** Job #: req31241 Organization: World Bank Sector: Other Grade: GB Term Duration: 3 years 0 months Recruitment Type: Local Recruitment **Location**: Riyadh,Saudi Arabia Required Language(s): English & Arabic Preferred Language(s): Closing Date: 1/31/2025 (MM/DD/YYYY) at 11:59pm UTC Description **Country Management Unit...


  • الرياض, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented **Administrative assistant **to join our team! In this role you will get to Manage and organize office files, records, and documents, ensuring they are properly labeled, stored, and easily accessible. **What You'll Be Doing**: - Administrative Support: Provide general administrative support to ensure efficient...


  • الرياض, Saudi Arabia King Saud University Medical City Full time

    Qualification: Bachelor Degree in Business Administration, Public Relation, English Literature/ Translation, Education, Arts, Applied Science, IT or equivalent related field. **Experience**: One (1) year work experience in office administration or Secretarial position

  • Administrator

    7 hours ago


    الرياض, Saudi Arabia Unipart Logistics Full time

    **Administrator** **Riyadh, KSA** **Competitive salary and benefits package** **About the Job** Unipart Logistics is proud to support Saudi Arabia’s Vision for 2030, supporting growth in logistics and technology, providing opportunities for development and improvement. We would like you to join us as an Administrator providing comprehensive...


  • الرياض, Saudi Arabia Bank of America Full time

    **Responsibilities**: - Communicates with executives and line management to gather and convey relevant information. - Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgement. - Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner. -...


  • الرياض, Saudi Arabia Proven Arabia Full time

    **Job Summary** We are hiring an experienced Administrative Coordinator to help us keep growing. If you're dedicated and ambitious, to grow your career. Don't hesitate to apply. **Qualifications** - Associate's degree in office administration may be preferred - 5+ years experience for entry-level positions - Fluency in both English and Arabic is...


  • الرياض, Saudi Arabia Savills Middle East Full time

    **The Role** The Property Coordinator / Administrator will provide administrative support to the Property Management team in managing the Saudi Arabia portfolio. **Key Responsibilities** - Assist with the preparation of client reports on a quarterly or monthly basis including collating key data such as critical lease events and obtaining inputs from 3rd...

  • Office Assistant

    3 days ago


    الرياض, Saudi Arabia Avamels Printing Solutions Full time

    Avamels Printing Solutions is looking for a proactive and organized Office Assistant to join our team in Riyadh. This role is integral to maintaining a smooth-running office environment by providing essential administrative support across various departments and assisting in daily operations. **Key Responsibilities**: - **Administrative Support**: Assist...


  • الرياض, Saudi Arabia Cognizant Full time

    **Job Summary** We are seeking an Infra. Technology Specialist with experience in V**Mware and Windows Administrator**. **Responsibilities** - Manage and maintain V**Mware** infrastructure to ensure optimal performance and availability. - Oversee Windows server administration including installation configuration and troubleshooting. - Provide technical...


  • الرياض, Saudi Arabia Tripod Middle East Machinery Trading Company Full time

    **Company Overview**: **Dingli** is a leading manufacturer of aerial work platforms, committed to providing innovative and reliable solutions for the construction and maintenance industries. With a focus on quality and customer satisfaction, Dingli has positioned itself as a key player in the global market. **Position Overview**: As an Administration...


  • الرياض, Saudi Arabia Cognizant Full time

    **Job Summary** We are seeking an Infra. Technology Specialist with experience in V **Mware and Windows Administrator**. **Responsibilities** - Manage and maintain V**Mware** infrastructure to ensure optimal performance and availability. - Oversee Windows server administration including installation configuration and troubleshooting. - Provide technical...

  • Administrative Clerk

    2 weeks ago


    الرياض, Saudi Arabia Greenberg Traurig Full time

    Greenberg Traurig (GT), a global law firm, has an exciting full time employment opportunity for an Immigration Administrative Clerk in our Saudi Arabia office. **Position Summary**: **Duties & Responsibilities**: - Prints/scans documents; saves scanned documents into our electronic file system, FileSite - Follows up with clients and foreign nationals for...


  • الرياض, Saudi Arabia Cognizant Full time

    **Job Summary** **Responsibilities** - Manage and maintain **VMware** infrastructure to ensure optimal performance and availability. - Oversee Windows server administration including installation configuration and troubleshooting. - Provide technical support and guidance to internal teams on **VMware** and Windows-related issues. - Implement and manage...


  • الرياض, Saudi Arabia Zhejiang Dingli Machinery Co.,ltd Full time

    **Company Overview**: **Dingli** is a leading manufacturer of aerial work platforms, committed to providing innovative and reliable solutions for the construction and maintenance industries. With a focus on quality and customer satisfaction, Dingli has positioned itself as a key player in the global market. **Position Overview**: As an Administration...

  • Systems Administrator

    7 hours ago


    الرياض, Saudi Arabia Cognizant Full time

    **Job Summary** **Responsibilities** - Manage and maintain **VMware** infrastructure to ensure optimal performance and availability. - Oversee Windows server administration including installation configuration and troubleshooting. - Provide technical support and guidance to internal teams on **VMware** and Windows-related issues. - Implement and manage...

  • HR Assistant

    5 days ago


    الرياض, Saudi Arabia Hosuk Travel Full time

    Hosuk Travels is looking for a detail-oriented and proactive **HR Assistant** to join our team in Riyadh. This role supports the HR department in fostering a productive and compliant work environment, ensuring smooth HR operations and excellent employee experiences. **Key Responsibilities**: - **Employee Records**: Maintain and update employee files and...