Administration Assistant
2 months ago
**Responsibilities**:
- Answer and direct phone calls
- Organize and schedule appointments and meetings
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Take dictation
- Research and create presentations
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Organize travel arrangements for senior managers
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Cover the reception desk when required
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Answer telephone calls and pass them on
- Manage staff appointments
- Oversee and supervise the work of junior staff
- Maintain up-to-date employee holiday records
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
- Provide polite and professional communication
- Implement clerical duties and administrative processes
- Conduct data entry
- Confirm restaurant reservations for senior staff
..............................................................................................................
- **Required **_
**Saudis only**
نوع الوظيفة: دوام كامل
-
Administrative Assistant
1 month ago
الرياض, Saudi Arabia Emdad Recruitment Full timeWe are looking for a detail-oriented Administrative Assistant to support our team and help streamline our operations. Key Responsibilities: - Perform various administrative tasks including managing schedules, organizing meetings, and maintaining office supplies. - Assist in the preparation of reports and presentations. - Maintain and update filing systems...
-
Administrative Assistant
2 months ago
الرياض, Saudi Arabia AZAD PROPERTIES Full timeWe are seeking a diligent and organized individual to join our real estate team as an Administrative Assistant. This position is crucial for providing high-level administrative support, ensuring smooth office operations, and aiding in the coordination of various real estate processes. This role offers a great opportunity for career development within the...
-
Administrative Assistant
1 month ago
الرياض, Saudi Arabia Dar Al Riyadh Full timeAdministrative Assistant for a PMC (Project Management Consultancy) project is responsible for providing comprehensive administrative and clerical support to ensure the smooth functioning of the project office. The role involves handling a wide range of tasks, including scheduling meetings, maintaining documentation, coordinating communication between...
-
Administrative Assistant
2 months ago
الرياض, Saudi Arabia Al-Falak Full timeJob Summary: Job Responsibility: - Perform a variety of administrative tasks, including managing calendars, making travel arrangements, and preparing reports - Maintain office supplies and equipment, and ensure the office is well-organized - Assist in organizing meetings and events, and take meeting minutes as needed - Handle sensitive information with...
-
Administrative Assistant
2 months ago
الرياض, Saudi Arabia Mafan Al Rasam "Atelier21" Full time**Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments and meetings - Maintain contact lists - Produce and distribute correspondence memos, letters, faxes, and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Order office supplies - Book travel arrangements - Submit...
-
Administrative Assistant
2 months ago
الرياض, Saudi Arabia LyondellBasell Industries Full timeLocation: Riyadh, SA, 13519- Req ID: 86638- Facility: Riyadhi-7401- Department: LyondellBasell Arabian Limited- Division: Olefins and Polyolefins, Refining**Basic Function**: The primary objective of this position of an office administrator in Riyadh office is to ensure the smooth and efficient operation of the office environment. This involves overseeing...
-
Administrative Assistant
2 months ago
الرياض, Saudi Arabia Batal design Full timeSaudi Presentable Lady - Previous Experience as administrative assistant minimum for 3 years. - Live near Riyadh Exit 4 - have Knowledge with ERP System is a plus. **Job Types**: Full-time, Permanent Pay: From ﷼5,000.00 per month
-
Administration Assistant
14 hours ago
الرياض, Saudi Arabia KEO International Consultants Full timeOverview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the...
-
Administrative Assistant
2 months ago
الرياض, Saudi Arabia PICO PLAY PTE LTD Full time**Key Responsibilities**: - Perform general office duties such as filing, data entry, and record-keeping. - Prepare and distribute internal and external correspondence. - Coordinate travel arrangements, including flights, accommodations, and transportation. - Order and manage office supplies and equipment and pantry. - Assist with ad-hoc projects and tasks...
-
Administrative Assistant
3 days ago
الرياض, Saudi Arabia ALPHA SIGNS ADVERTISING COMPANY Full timeAlpha Signs is seeking a friendly and organized **Administrative Assistant **member to join our team in Saudi Arabia. This role is essential for ensuring a welcoming and efficient office environment, supporting both staff and guests. **Key Responsibilities** - Answering incoming calls to our office. - Order and maintain office stationary supplies, with logs...
-
HR Administrative Assistant
2 months ago
الرياض, Saudi Arabia Master-Works Full time**Responsibilities**: - Support the HR team with administrative tasks such as scheduling interviews, maintaining employee records, and processing documents - Prepare onboarding materials and assist in the orientation process for new hires - Manage HR databases and ensure all employee information is accurate and up-to-date - Respond to employee inquiries...
-
Administrative Assistant: Consulting
3 months ago
الرياض, Saudi Arabia CBRE Full time**Administrative Assistant: Consulting** **Job ID** - 182248**Posted** - 23-Aug-2024**Role type** - Full-time**Areas of Interest** Administrative, Consulting, Sales Support **Location(s)** Riyadh - Ar Riyad - Saudi Arabia **THE OPPORTUNITY** Our Consulting Advisory business is looking for an Administrative Assistant who is detail-oriented, thorough,...
-
Specialist, Administration Assistance
2 months ago
الرياض, Saudi Arabia Mrsool Full time**Who Are We❓**: Welcome to the world of Mrsool! ✨ Where on-demand delivery meets unparalleled user needs to deliver anything you desire. As one of the largest delivery platforms in the Middle East and North Africa (MENA) region, Mrsool has captivated users with its unique and seamless experience, earning it the highest ratings among all major delivery...
-
Administrative Assistant
3 weeks ago
الرياض, Saudi Arabia Parsons Full timeParsons is looking for an amazingly talented **Administrative assistant **to join our team! In this role you will get to Manage and organize office files, records, and documents, ensuring they are properly labeled, stored, and easily accessible. **What You'll Be Doing**: - Administrative Support: Provide general administrative support to ensure efficient...
-
Administrative Assistant
3 weeks ago
الرياض, Saudi Arabia Talent Pal Full timeAdministrative Assistant for a PMC (Project Management Consultancy) project is responsible for providing comprehensive administrative and clerical support to ensure the smooth functioning of the project office. The role involves handling a wide range of tasks, including scheduling meetings, maintaining documentation, coordinating communication between...
-
Office Management
2 months ago
الرياض, Saudi Arabia Bunge Full timeLocation : Riyadh City : Riyadh State : Ar Riyāḍ (SA-01) Country : Saudi Arabia (SA) Requisition Number : 37025 ***: **Office Management / Administrative Assistant**: ***: **Unique Opportunity**: Bunge values its people as the most significant asset. The Office Management / Administrative Assistant position in Riyadh, Saudi Arabia, provides an...
-
Administrative Assistant
5 days ago
الرياض, Saudi Arabia Paredai Education Consultants Full timeBy Paredai Consultants / November 17, 2024 **Key Responsibilities**: - Manage schedules, appointments, and correspondence. - Organize and maintain files and documents. - Prepare reports, presentations, and memos. - Coordinate with different departments and external vendors. - Handle general office tasks such as ordering supplies and managing...
-
Office Management
2 months ago
الرياض, Saudi Arabia Talent Pal Full timeLocation : Riyadh City : Riyadh State : Ar Riyāḍ (SA-01) Country : Saudi Arabia (SA) Requisition Number : 37025 ***: **Office Management / Administrative Assistant**: **Unique Opportunity**: Bunge values its people as the most significant asset. The Office Management / Administrative Assistant position in Riyadh, Saudi Arabia, provides an excellent...
-
Administrative Assistant I
14 hours ago
الرياض, Saudi Arabia King Saud University Medical City Full timeQualification: Bachelor degree in Business Administration, Public Relations, English Literature/ Translation, Education, Arts, Applied Science, IT or equivalent. **Experience**: Three (3) years work experience in office Administration or Secretarial Position.
-
Administrator
2 weeks ago
الرياض, Saudi Arabia Unipart Logistics Full time**Administrator** **Riyadh, KSA** **Competitive salary and benefits package** **About the Job** Unipart Logistics is proud to support Saudi Arabia’s Vision for 2030, supporting growth in logistics and technology, providing opportunities for development and improvement. We would like you to join us as an Administrator providing comprehensive...