Groups and Events Coordinator

6 months ago


Hofuf, Saudi Arabia Hilton Full time

Groups and Events Coordinator

A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals.

**What will I be doing?**
As a Groups and Events Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:

- Receive groups and events and keep up to date the hotel even output
- Draw up contracts for groups and events
- Insert Rooming List in the system, update payment instructions and enter important information relevant to the group
- Negotiate budgets with customers
- Develop events Work Orders in the system with all relevant information
- Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc. )
- Perform monthly report groups and update closing information groups
- Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen
- Act directly with the guest or client during the stay of groups and events
- Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.
- Ensure that all client requests are answered efficiently and with agility

**What are we looking for?**
A Groups and Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- Graduate or MBA in Management, Hospitality and Marketing
- Previous sales groups and events, preferably in Hospitality
- Ability to analyze and manage multiple tasks
- Ability to solve problems quickly and efficiently
- Sense of organization and planning
- Good computer skills including Excel, PowerPoint and Word
- Proactive approach to meet deadlines and objectives

**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all



  • Hofuf, Saudi Arabia MOVENPICK Full time

    **Job Description** In this role you will**: - Assist all members of the Sales & Marketing team with administrative tasks as required, including but not limited to management of Purchase Plus, ACDC, Gift Vouchers, Welcome Cards, Departmental Reporting. - Assist Digital Marketing Manager with marketing projects, including but not limited to updating of hotel...

  • Medical Volunteer

    6 months ago


    Hofuf, Saudi Arabia brilliant mind events Full time

    We are looking Female staff for Medical conference in AL Khobar and are currently seeking professional and competent individuals to serve as Volunteer for the event. **Event Dates**:16 and 17 Nov **Responsibilities**: - Guiding attendees to their respective seats. - Answering inquiries about the conference agenda and venue facilities. - Assisting with...


  • Hofuf, Saudi Arabia Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a leading company specializing in many sectors such as Construction, Real Estate, Oil & Gas, Industrial and Services located in Dammam, Saudi Arabia. **Job Context**:The Events Manager entails oversees the planning and execution of events, ensuring seamless operations and exceptional attendee experiences....

  • Medical Volunteer

    6 months ago


    Hofuf, Saudi Arabia brilliant mind events Full time

    We are seeking dedicated Medical Volunteers with a background in healthcare to assist at a two-day event in Al Ahsa. **Responsibilities**: - Provide basic medical assistance and first aid to attendees as needed. - Assist in health screenings and other preventive services. - Coordinate with event organizers and other healthcare professionals to ensure...

  • Medical Volunteer

    6 months ago


    Hofuf, Saudi Arabia brilliant mind events Full time

    We are seeking dedicated Medical Volunteers with a background in healthcare to assist at a event in Al Khubar. **Responsibilities**: Provide basic medical assistance and first aid to attendees as needed. Assist in health screenings and other preventive services. Coordinate with event organizers and other healthcare professionals to ensure attendee...

  • Sales Coordinator

    6 months ago


    Hofuf, Saudi Arabia Saudi Diesel Equipment Co. Full time

    Principal responsibilities _for this job are as below: - Duties include order processing/entry, record keeping, responding to customer inquiries and RFP. - Generating reports on sales targets, activity, and other related metrics - Coordinates customer and prospect meetings and events - Prepares presentation materials and exhibits. - Supports the sales team...


  • Hofuf, Saudi Arabia Talent Pal Full time

    **Role Summary**: Provide general coordination support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. **Your Role**: - Administration - Produce, update, and provide support...

  • HR Coordinator

    6 months ago


    Hofuf, Saudi Arabia United Modern Trading Company Full time

    **JOB TITLE**: HR Coordinator **COMPANY**: UMTC is a well-established & fastest growing distributor in the field of personal care, baby care, cosmetics, skin care and medical devices with a well-known market Brands and existence in Saudi Market for over 30 years. **JOB DESCRIIPTION**: We are looking for an enthusiastic an **HR Coordinator **to manage the...

  • HR Coordinator

    6 months ago


    Hofuf, Saudi Arabia United Modern Trading Company Full time

    **JOB TITLE**: HR Coordinator **COMPANY**: UMTC is a well-established & fastest growing distributor in the field of personal care, baby care, cosmetics, skin care and medical devices with a well-known market Brands and existence in Saudi Market for over 30 years. **JOB DESCRIIPTION**: We are looking for an enthusiastic an **HR Coordinator **to manage the...


  • Hofuf, Saudi Arabia Flowserve Corporation Full time

    Company Overview: If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your...


  • Hofuf, Saudi Arabia Grand Hyatt Al Khobar Full time

    Summary Maximise sales and achieve pre-determined targets, working closely with Rooms, Food and Beverage, and other revenue-generating departments. **Qualifications**: - Must-Have a bachelor's degree or diploma in Hospitality & Tourism management or marketing. - Fresh graduate or 1-year work experience as a Sales Coordinator in hotel operations,...

  • Project Coordinator

    7 months ago


    Hofuf, Saudi Arabia Eram Talent Full time

    Eram Talent, a division of ERAM Group, is currently hiring for the position of Project Coordinator. As a Talent Acquisition Consultancy, Eram Talent is committed to providing outstanding recruitment solutions that satisfy clients' needs with highly skilled professionals from various industries. The Project Coordinator will be responsible for assisting with...

  • Logistics Coordinator

    6 months ago


    Hofuf, Saudi Arabia Valmet Inc. Full time

    Are you the new Logistics Coordinator team player we are looking for? As Logistics Coordinator, you will be responsible for arranging timely, secure, and cost-effective shipping, transportation, forwarding of products and materials according to agreed guidelines. You will plan delivery of Saudi Plant orders on-time by fulfilling all purchase order...


  • Hofuf, Saudi Arabia SPHC Full time

    What’s on the menu for your next career move? As our new Catering and events operation manager you could be leading the charge to ensure our guests enjoy a truly memorable experience in their important events. .Supervises the function of the banqueting & outside catering in terms of service standards, colleagues, abilities, sales and costs, in order to...


  • Hofuf, Saudi Arabia Johns Hopkins Aramco Healthcare Full time

    Public Relations Representative**Job Code**: 30000584 **Basic Function**: Plans and executes health awareness campaigns in coordination with various health care services in JHAH and manages JHAH health care professionals’ participation in various outreach activities. Plans and executes JHAH social activities such as Id, Mid-Ramadan celebrations and...

  • Logistic Coordinator

    6 months ago


    Hofuf, Saudi Arabia Flowserve Corporation Full time

    **Role Summary**: In this role you need to work with supply chain team, suppliers, forwarders & brokers to move the material from overseas destination to Saudi Arabia port and get the parts in to factory. You also need to work with internal team for duty exemption and customs clearance process. **Your Role**: - Familiarity with Saudi export and customs...


  • Hofuf, Saudi Arabia KBR Full time

    **Title**: Modularization Coordinator **JOB SUMMARY**: Coordinates the Projects modularization and constructability activities. Provides inputs and coordinates for the establishment of a project modularisation philosophy, in which the key project requirements are for the minimisation of construction, installation and commissioning project work hours...

  • Workforce Coordinator

    6 months ago


    Hofuf, Saudi Arabia Schlumberger Full time

    **Workforce Coordinator** **About us** - We are a global technology company, driving energy innovation for a balanced planet.- Together, we create amazing technology that unlocks access to energy for the benefit of all.- Our inclusive culture is the key to our success. We collaborate with our internal community of colleagues, alumni, and our valued external...


  • Hofuf, Saudi Arabia Eram Talent Full time

    We are a renowned Talent Acquisition Consultancy, specializing in placing highly skilled professionals in various industries such as Oil & Gas, Petroleum, Infrastructure, Energy, Water, Transportation, Science & Technology and Health Care. Currently, we are seeking a Field Compliance Coordinator for one of our prestigious clients in the oil and energy...


  • Hofuf, Saudi Arabia Pipecare Group Full time

    **PipeCare Group** of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for a **Business Coordinator to Chairman.** **Business Coordinator to Chairman** plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she...