Office Manager

5 months ago

Riyadh, Saudi Arabia Dexcom Full time

About Dexcom

Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and healthcare professionals better manage diabetes. Since the company’s inception, Dexcom has focused on better outcomes for patients, caregivers, and clinicians by delivering solutions that are best in class - while empowering the community to take control of diabetes. Dexcom reported full-year 2022 revenues of $2.9B, a growth of 18% over 2021. Headquartered in San Diego, California, with additional offices in the Americas, Europe, and Asia Pacific, the company employs over 8,000 people worldwide.

**ssential Duties and Responsibilities**:

- Responsible for the day-to-day smooth running of the office reception and performing various administration support tasks including support for the Leadership team. We also need someone to help us organize all the fun and interesting things in the office to make Dexcom an even better place to work.
- Reception/Office Admin
- Reception duties, greeting clients and visitors as required, handling reception phone line, booking taxi’s etc
- Coordinate and maintain office common areas including monitoring and maintaining adequate stationary/ kitchen supplies
- Central contact point for any office queries, issues or requests
- Handling all incoming and outgoing mail and courier parcels
- Order catering and lunches as required
- Ensuring all employees keep office to a good standard of cleanliness & tidiness
- Coordinating the meeting rooms incl uding calendar booking system
- Working with our partner travel agent to coordinate travel bookings
- In i tiate the payment p rocess for invoi ce s
- Support and coordination of office events and internal training courses
- Manage office P-card
- Supporting other functions as required on projects or tasks
- Preparation of all printed materials/folders for all training courses.
- Working with our external partners in preparing and shipment of training materials
- Co-ordination (and some organisation of) of the Dexcom social calendar for office events
- Executive admin support
- Provide EA support for the Country Director and other members of the Leadership team as required
- Managing expenses
- Organising and communicating the ‘all employee’ country communications/meetings
- Scheduling and organizing Leadership team meetings
- Diary management tasks
- Develops and updates organizational Charts for Dexcom team.
- Creates and updates full detailed contact lists of the Dexcom employees, distributors, and agents.
- Updates HR files of Dexcom employees.
- Facilities
- Liaise with external contractors as required for office related issues
- Liaise with External PRO provider for all sponsorships visa renewal for employees
- Prepare for all new starts e.g. a ccess cards and desk equipment
- Point of contact for Facilities team
- Support the space planning team: Weekly updates and making real time updates to the visual planner
- Appointed office safety officer
- Fire marshal, office aider, organise office safety meetings, work with Global Health and Safety team.
- Order Ergonomic equipment when requested and approved
- Office first aider

**Required **Qualifications**:

- Excellent interpersonal skills and verbal/written communication
- Well organised and good time management
- High level of confidentiality, integrity and reliability
- Fluent in English
- Professional and self-motivated
- High attention to detail
- Ability to multi-task
- Resourceful, works on own initiative with mínimal supervision

**Experience and **Education **Requirements**:

- Highly experienced Office Administrator
- Qualification in a related field i.e. events management, office management

**Travel Required**:

- 0 - 10 %

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