Business Support Administrator
3 weeks ago
**Creative Design - who are we?**
Are you a driven administrator/business support looking to work with an award-winning in-house creative and digital team? Do you thrive working in a fast paced and varied environment? Are you pro-active in establishing quality relationships?
We are a multi-discipline, talented team of over 90 people, including UX/UI designers, graphic designers, animators, visualisers, real-time and web developers all over the globe. By harnessing outstanding, innovative, and creative talent, we transform the way our clients communicate, connect, and engage with their projects.
Our design principles underpin everything we do. We’re problem solvers who are excited by working together to find a solution. We create bespoke communications which focus on bringing meaning to content, make information more accessible and add value to projects. We create and implement viable concepts that utilise technology in a way that enhances outcomes and creates efficiencies. We invest in innovation and focus on upcoming technologies.
People join our in-house agency to work on an exhilarating scope of projects, while having a positive impact on the world. We recognise that we work in a fast-paced environment. So there are many ways we care for each other's wellbeing, from championing mental health to promoting flexible working and keeping active together.
**The Role**:
We are seeking a dedicated and proactive Business Support Administrator to join our in-house creative and digital agency, Creative Design. The role will play a crucial part in providing essential administrative support to the Senior Director and Leadership Team (OLT), facilitating smooth business operations, and ensuring efficient execution of tasks such as international travel arrangements, meeting coordination, diary management, and other ad-hoc duties.
We are looking for some who has heaps of initiative, is keen to learn and has exceptional organisational skills. You will be brilliant with stakeholders, able to manage priorities and have strong communication abilities. This is a fantastic opportunity for someone looking to expand on their current skillset, to join a team with a sociable culture.
**Responsibilities will include**:
- _ Travel Coordination _- Arrange international and domestic travel for the Director and Leadership Team, including flights, accommodation, transportation, and necessary travel and visa documents. Ensure all travel plans align with company policies and preferences.
- _ Meeting Coordination -_ Efficiently organise meetings, both internal and external, by scheduling, sending invitations, reserving venues, and coordinating audio-visual equipment and catering if required. Prepare meeting agendas and materials as needed.
- _ Diary Management -_ Maintain the Senior Director's calendar by scheduling appointments, meetings, and events. Manage conflicting schedules, prioritise tasks, and ensure efficient time utilisation.
- _ Operational Business Support -_ Provide comprehensive administrative support to the Director and OLT, assisting with document preparation, data entry, Concur expense tracking including the management of two corporate credit cards and other operational tasks to enhance workflow efficiency.
- _ Communication Liaison -_ Serve as a point of contact for internal and external communications on behalf of the Senior Director and Leadership Team. Respond to inquiries promptly and professionally, redirecting as necessary.
- _ Ad-Hoc Support -_ Address miscellaneous tasks and projects as they arise, demonstrating flexibility and adaptability to accommodate changing priorities and business needs.
- _ Confidentiality and Discretion -_ Handle sensitive information and confidential matters with the utmost discretion and professionalism.
- _ Collaborative Approach -_ Foster positive working relationships with team members across Creative Design and the broader organisation, ensuring a collaborative work environment.
We’d love to hear from you if you have
- _ Administrative Proficiency -_ Proven experience in administrative roles with a track record of successfully managing complex tasks, coordinating travel, and supporting senior executives.
- _ Organisational Skills -_ Exceptional organisational skills with the ability to multitask, prioritise, and meet deadlines in a fast-paced environment.
- _ Communication Skills -_ Excellent written and verbal communication skills.
- _ Attention to Detail -_ Meticulous attention to detail, ensuring accuracy and thoroughness in all tasks performed.
- _ Problem-Solving - _Strong problem-solving skills, with the ability to think critically and find solutions to challenges that may arise.
- _ Discretion and Integrity -_ Demonstrated ability to handle confidential information with the highest level of discretion and integrity.
- _ Flexibility and Adaptability -_ Willingness to adapt to changing priorities and take on new tasks as needed.
- _ Team Player -_ Collaborative an
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