Executive Secretary

5 days ago

Al Quwayiyah, Saudi Arabia Airswift Full time

Role Overview

As a Senior Secretary at Airswift, you will play a crucial role in supporting our line manager and being the primary point of contact for internal and external visitors.

Key Responsibilities:

  1. Provide administrative support to our line manager, including scheduling meetings, managing calendars, and handling correspondence.
  2. Prepare and distribute internal and external communications, including emails, reports, and presentations.
  3. Maintain and organize company records, files, and documentation.
  4. Coordinate travel arrangements, including flights, accommodations, and transportation for staff and executives.
  5. Assist in preparing and processing company documents, contracts, and reports.
  6. Answer phone calls, direct inquiries, and greet visitors professionally.
  7. Ensure confidentiality of sensitive company information.
  8. Perform other clerical duties as required to support office operations.

Requirements:

  1. Proven experience as a Secretary, Administrative Assistant, or in a similar role, preferably in the oil and gas sector.
  2. Minimum of 8 years' experience with a recognized organization.
  3. Good command of written and spoken English.
  4. Advanced keyboard and computer skills.
  5. Ability to prepare good standard reports in the English language.
  6. Sound communication, planning, and organizational skills.

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