Office Coordinator Lead
1 day ago
Company Overview
Airswift is a leading international workforce solutions provider serving the energy, process, and infrastructure industries. Our expertise lies in delivering tailored workforce solutions that meet the unique needs of our clients, empowering them to achieve successful project outcomes.
Job Description
We are seeking a highly skilled Senior Secretary to join our team in Qatar. As a Senior Secretary, you will be responsible for providing administrative support to our line manager and being the first point of contact for internal and external visitors.
Key Responsibilities:
- Act as first point of contact for both internal and external visitors wishing to contact the line manager.
- Handle daily administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare and distribute internal and external communications, including emails, reports, and presentations.
- Maintain and organize company records, files, and documentation.
- Coordinate travel arrangements, including flights, accommodations, and transportation for staff and executives.
- Assist in preparing and processing company documents, contracts, and reports.
- Answer phone calls, direct inquiries, and greet visitors professionally.
- Ensure confidentiality of sensitive company information.
- Perform other clerical duties as required to support office operations.
Requirements:
- Proven experience as a Secretary, Administrative Assistant, or in a similar role, preferably in the oil and gas sector.
- Minimum of 8 years' experience with a recognized organization.
- Good command of written and spoken English.
- Advanced keyboard and computer skills.
- Ability to prepare good standard reports in the English language.
- Sound communication, planning, and organizational skills.
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