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Executive Support Officer for HR and GRO

7 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Qureos Inc Full time
About the Opportunity

We are seeking an experienced administrative professional to join our team as an Executive Assistant for HR and GRO. The ideal candidate will have a strong background in HR and be able to provide high-level support to the Head of HR and GRO.

Main Responsibilities
  1. Provide administrative support to the Head of HR and GRO, including managing their schedule and coordinating meetings.
  2. Prepare and edit correspondence, reports, and presentations as directed.
  3. Handle incoming calls, emails, and other communications and respond appropriately.
  4. Organize and coordinate meetings, including preparing agendas and taking minutes.
  5. Manage the tasks and ad-hoc team.
Key Tasks
  1. Assist with the planning and execution of HR tasks, projects, and initiatives.
  2. Oversee the management and coordination of task progress (internal SLA) and provide updates to the Head of HR and GRO and the wider Executive Team.
HR Functionality
  1. Oversee and manage the onboarding process for new employees, including preparing onboarding materials and coordinating orientation schedules.
  2. Maintain employee records and ensure data accuracy in HR systems.
  3. Prepare and disseminate HR communications, policies, and company updates.
  4. Ensure the HR department's compliance with confidentiality and data protection.
  5. Ensure the HR department's compliance with company policies and procedures, including quality assurance and continuous improvement practices.
  6. Maintain the HR department's internal filing system and ensure that records remain up-to-date and PDP law compliant.
  7. Back up essential data and information.
Collaborative Working
  1. Support the head of HR and GRO in upskilling the HR department and wider business with technical knowledge of KSA labor laws and working practices.
  2. Support the Head of HR and GRO in ensuring that AEI Saudi stays up-to-date and aware of changes to compliance and legislative regulations.
  3. Support the Company's lessons-learned agenda and regularly attend lessons-learned meetings to share experiences for the wider benefit of the organization.
  4. Collaborate with AEI's Finance Department on payroll, benefits, EOS, GOSI payments, etc.
  5. Present at essential business meetings, including the Core Team Scrum and Team Brief.
Leadership Roles
  1. Support the Head of HR and GRO with key HR staff line management.
  2. Deputise for Head of HR and GRO at management meetings, including the OMT, EC (by invitation), and P&L Review.
  3. Support the Head of HR and GRO with the preparation of key management reports.
  4. Act as a point of internal and external escalation when tasks, projects, and activities go out of tolerance.