Personal Assistant to Senior Management

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia APCO Worldwide LLC Full time

We are seeking a highly organized and detail-oriented individual to serve as a personal assistant to the Chief Client Officer, MENA and the Managing Director in Saudi Arabia. As a key member of the APCO Worldwide LLC team, this role requires a strong understanding of administrative duties and the ability to work effectively in a fast-paced environment.

**Key Responsibilities:**

  • Manage the schedules and calendars of senior management, ensuring seamless coordination of meetings and appointments.
  • Provide administrative support to senior management, including preparing reports, presentations, and other materials as needed.
  • Arrange daily transportation schedules for staff in the Riyadh office, ensuring timely and efficient transportation.
  • Coordinate senior management travel in MENA, including booking flights, hotels, and other travel arrangements.
  • Liaise with internal departments and external vendors to ensure smooth operations and effective communication.
  • Organize and maintain confidential files and documents, ensuring secure storage and retrieval.
  • Manage facilities for scheduled events, including arranging catering, audio-visual equipment, and other logistical arrangements.
  • Perform various administrative tasks, including copying, scanning, and faxing documents, as well as taking notes and preparing reports.
  • Order office supplies and replacements, as well as manage mail and courier services.
  • Support in new business vendor registrations as needed.

**Requirements:**

  • Bachelor's degree in Business Administration or equivalent.
  • Excellent written and verbal communication skills in English and Arabic.
  • Basic knowledge of software such as MS Word, Excel, PowerPoint, and Zoom.
  • Able to work longer hours and on weekends as needed.
  • Minimum 3 years of experience in a similar role.
  • Residency in Riyadh required.

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