Senior Administrative Assistant

5 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Da Home Care Full time
Job Summary

We are seeking a highly skilled and experienced Senior Hospital Assistant to provide comprehensive support to our supervisor and team members. The ideal candidate will possess excellent administrative skills, strong communication abilities, and a keen eye for detail.

Key Responsibilities
  • Manage the supervisor's schedule and coordinate appointments, ensuring minimal disruption to their workflow.
  • Provide primary contact for visitors and telephone callers, referring them to subordinate personnel as necessary.
  • Coordinate the work of secretarial staff, including Hospital Assistants I and II, and department assistants.
  • Compose replies to correspondence for the supervisor's signature.
  • Take and transcribe various types of correspondence, compile periodic reports, and handle routine queries personally.
  • Handle minor administrative matters based on knowledge and judgment regarding hospital regulations and policies.
  • Provide routine information from records to other hospital units as requested.
  • Take minutes as instructed by the supervisor and utilize computers for various activities.
  • Maintain confidentiality of information and correspondence.
  • Maintain records of current hospital policies and procedures.
  • Prepare monthly payroll time sheets, supply requisitions through Oracle, and consolidate departmental reports.
  • Establish and maintain various files and office systems necessary for the performance of the work.
  • Participate in self and others education, training, and development, as applicable.
Requirements
  • Bachelor's or Associate Degree/Diploma in Business Administration, English Language, Secretarial field, or related discipline.
  • Four (4) years of secretarial experience with a Bachelor's Degree or six (6) years with a Diploma.
  • Formal training in MS Word, MS Excel, and MS Access.
  • Required Typing Skills: Bilingual (Arabic and English) with a minimum speed of 40 WPM and 50 WPM respectively.


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