Senior Document Coordinator
6 days ago
We are seeking a highly organized and detail-oriented Senior Document Controller to join our team at SENIOR SPIRIT OF ROSELLE PARK. As a key member of our administrative team, you will be responsible for managing and maintaining accurate and up-to-date documentation across various projects.
Key Responsibilities- Document Management: Ensure all documents are accurately copied, scanned, and stored in a secure and easily accessible manner.
- Quality Control: Verify the accuracy and completeness of documents, including contracts, and make necessary edits.
- Document Review and Update: Review and update technical documents, such as manuals and workflows, to ensure they are current and compliant.
- Document Distribution: Distribute project-related documents to internal teams in a timely and efficient manner.
- File Management: Maintain accurate and up-to-date physical and digital records of documents.
- Template Creation: Develop and maintain templates for future use.
- File Retrieval: Retrieve files as requested by employees and clients in a prompt and professional manner.
- Documentation Flow: Manage the flow of documentation within the organization to ensure seamless communication and collaboration.
- Confidentiality: Maintain confidentiality around sensitive information and terms of agreement.
- Reporting: Prepare ad-hoc reports on projects as needed to support business decisions.
- Education: Bachelor's degree in business or a related field.
- Experience: Minimum 5 years of experience in a similar role, preferably in a construction-related industry.
- Language: English command is a must.
- AutoCAD: Familiarity with AutoCAD is a plus.
- Presentation Skills: Excellent presentation skills are a must.
- QS Software: Familiarity with QS software is a plus.
- PMP: PMP certification is a plus.
- Project Management: Familiarity with project management principles and practices.
- Typing and Editing Skills: Proficient typing and editing skills.
- MS Office and MS Excel: Hands-on experience with MS Office and MS Excel.
- Team Player: Strong team player with excellent communication skills.
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